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Downtown Medford

Board of Directors Board Minutes

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  • Agenda
    8.12.2008 Medford Urban Renewal Agency Board of Directors



    A.
    Executive Session

    A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:30 p.m., on the above date, in City Hall Alba Room of the City of Medford by Chair Gregory Yechout, with the following Members in attendance:

    BOARD MEMBERS:
    Present
    Gregory Yechout, Chair
    Skip Patterson, Vice-Chair
    Bill Dames, Secretary
    Jason Anderson, Council Representative
    Jim Kuntz, Council Representative
    Claudette Moore
    Joy Pelikan
    Eric Stark

    Absent
    Dick Entinger

    STAFF:
    Present
    Jackie Rodgers, Executive Director
    Errin Sills, Office Administrator
    Dan Thorndike, Agency Attorney

    Pursuant to ORS 192.660(2)(e), "The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions."

    EXECUTIVE SESSION CLOSED AT 6:58 P.M.











    A.
    Open Session
    I.
    Roll Call

    A meeting of the Medford Urban Renewal
    Agency Board of Directors was called to order in Open Session at 7:00 p.m., in the City Council Chambers of the City of Medford, on the above date, by Chair Gregory Yechout, with the following Members and Staff in attendance:

    BOARD MEMBERS:
    Present
    Gregory Yechout, Chair
    Skip Patterson, Vice-Chair
    Bill Dames, Secretary
    Jason Anderson, Council Representative
    Jim Kuntz, Council Representative
    Claudette Moore
    Joy Pelikan
    Eric Stark

    Absent
    Dick Entinger

    STAFF:
    Present
    Jackie Rodgers, Executive Director
    Errin Sills, Office Administrator

    II.
    Minutes

    2.1 Minutes for the July 8, 2008 Medford Urban Renewal Agency Board Meeting were submitted.

    Chair Gregory Yechout inquired whether there were any corrections to the July 8, 2008 Medford Urban Renewal Agency Board meeting minutes. Hearing no corrections or additions, Mr. Yechout stated that the minutes stand approved as submitted.


    III.
    Communications from the Audience

    Sandy Woodruff, 532 Sheraton, Williams, Oregon addressed the Board. She stated she feels she is being harassed by the Downtown Parking Enforcement. She received a citation for parking over the 2-hour limit and a warning for the City Block Rule. The citation was dismissed by the Municipal Court Judge, who in her opinion was very rude. Ms. Woodruff also reported that the Judge stated to her that her handicap permit was expired and that she needed to renew her permit, but he did not say how soon she had to renew it, and so it was not renewed when she was issued a second citation. Ms. Woodruff requested that the Judge be reprimanded for his behavior and that the attitude of the Parking Enforcement personnel be addressed.

    Jackie Rodgers reported that only the Municipal Court Judge can dismiss a citation. The Agency administers the parking enforcement program and oversees the contractor, not the Municipal Court Judge?s actions.

    Bill Dames inquired as to the availability of handicap parking spaces around the area where Ms. Woodruff parks her vehicle. Jackie Rodgers reported that with a valid handicap parking permit, one has unlimited parking in any timed parking space except for in a loading or 15-minute zone.

    Jim Kuntz stated that he is the one who Ms. Woodruff had spoken to regarding the Municipal Court Judge; and that he contacted the City Attorney?s office and the Council?s Vice President to address Ms. Woodruff?s complaint regarding the disposition of the Municipal Court Judge. Mr. Kuntz also stated that he, the Council Vice-President, and the City Attorney?s office will address these complaints with the Judge.

    Jackie Rodgers commented that parking issues can be brought to the Parking Committee. Ms. Rodgers further commented that after Ms. Woodruff?s visit to the Agency, regarding her parking issues, the Agency spoke with the contracted enforcement company and made clear that any harassment complaints must be addressed and dealt with immediately.







    IV.
    Communications from Staff

    Project Updates:

    THE COMMONS: Staff reported that Mark Rivers, representing the Middleford Commons Project, addressed City Council providing an update. Mr. Rivers noted that with the current economic downturn, Lithia Properties has evaluated their timeline for the project and, given the impact of the current economic factors, the project is on indefinite hold. Mr. Rivers noted that the partners will continue to evaluate the economic situation and will provide a quarterly report. He noted that all the partners feel strongly about the project and they continue to desire that the project move forward.

    EVERGREEN MIXED-USE STREETSCAPE PROJECT: Staff stated that all electrical, civil and landscaping engineering plans are complete for the Evergreen Mixed-Use Streetscape Project. Plans are being prepared for review by Public Works. No conclusions have been made on the plaza area. Safety issues are still being addressed. Completion date is anticipated before the holidays.

    GREYHOUND DEPOT RELOCATION: Staff commented that the ribbon cutting is scheduled for September 22, 2008.

    GREYHOUND GARAGE: Staff reported that as owners of the Greyhound Garage, the Agency contacted a structural engineer to review the structural integrity of that building. Staff has ordered fencing and ?No Trespassing ? Do Not Enter? signs to secure the structure against entry, pending a report from the structural engineer.

    RCC/SOU HIGHER EDUCATION BUILDING: Staff stated that the Grand Opening is scheduled for September 3, 2008.

    Claudette Moore inquired about the plans for the Grand Opening event. Staff reported that the Grand Opening is not an Agency event and that RCC and SOU were handling the event details.

    RCC/SOU/BARTLETT STREETSCAPE: Staff commented that streetscapes around the RCC/SOU building are scheduled for completion in time for the grand opening. The Bartlett streetscapes from 8th Street to Main Street should be completed by the end of October.

    V.
    Written Communication

    5.1 Thank you, July 7, 2008, Marie Wells: re Memorial Services Parking Restrictions.

    Greg Yechout stated that the Agency and Board received a thank you from Marie Wells regarding the parking restrictions during the memorial service for her husband, Firefighter John Wells.

    The thank you was included in the Board packet for informational purposes. No action was required.

    5.2 Article: The Wall Street Journal, Tuesday, June 17, 2008; re: ?Suburbs a Mile Too Far for Some?

    Greg Yechout commented that the article was in regard to population trends and urban living, which translates into what the Agency is actually accomplishing downtown.

    The article, provided by a Board Member, was included in the Board packet for information purposes. No action was required.

    Newsletter: Heart of Medford Association; July / August 2008

    Staff reported that the newsletter was included in the Board packet for informational purposes. No action was required.

    VI.
    Reports from Chair

    There were none.

    VII.
    Reports from Committee

    Parking Committee

    The Committee?s minutes of July 9, 2008 and agenda for the August 13, 2008 meeting were included in the Board packet for informational purposes.

    The next meeting will be held on Wednesday, August 13, 2008 at the Agency office, 45 South Holly Street, Medford, Oregon. The meeting is open to the public.
    Marketing Committee

    The Committee?s draft minutes for the July 16, 2008 meeting and the Agenda for the August 20, 2008 were included in the Board packet for informational purposes.

    The next meeting will be held on Wednesday August 20, 2008 at 5:30 p.m. at the Agency office at 45 South Holly Street, Medford, Oregon. The meeting is open to the public.

    VIII.
    Business

    Consideration of Resolution No. 08-08-13 accepting the Medford Urban Renewal Agency Annual Financial Report for Fiscal Year 2007-2008

    Staff reported that the Oregon Revised Statures require the Agency to prepare and distribute an Annual Financial Report that addresses Agency activities and tax implications. The report addresses required criteria based on unaudited information. Project expenditures are based on and are consistent with the City Center Revitalization and Vision Plans.

    Unaudited calculations indicate revenue received under ORS457.420 to 457.460, other income, and from indebtedness incurred by Medford Urban Renewal Agency in the preceding year (FY07-08) totaled $5,456,227 excluding $6,870,935 beginning cash balance; and expenditures totaled $6,333,680.

    Estimated revenue to be received under ORS457.420 to 457.460, other income, and from indebtedness incurred by Medford Urban Renewal Agency in the current year (FY08-09) totals $7,730,800, excluding the unaudited beginning fund balance, $6,012,400; and expenditures are estimated to total $9,968,000, excluding contingency and unappropriated (reserve) funds, $3,775,200.

    Per Jackson County Assessor?s FY07-08 Assessed Valuation Tables, the total tax impact by all County taxing districts in the preceding year (FY07-08) was $13.72 per $1,000 of assessed property value. Medford Urban Renewal Agency?s share of that impact was $.91 per $1,000 of assessed value.

    The projected total tax impact by all County taxing districts in the current year (FY08-09) is estimated to be $13.72 per $1,000 of assessed property value. Medford Urban Renewal Agency?s share of that impact is estimated to be $.71 per $1,000 of assessed value.

    Greg Yechout made note that a revision of the Staff Report was distributed to the Board Members before the meeting.

    Jason Anderson inquired as to the reasoning behind the 20 cent difference per thousand that was originally reported. Staff reported that it was due to the 2008 property tax projections and Agency requirements for Fiscal Year 2008-2009.

    MOTION: It was moved by Skip Patterson to approve Resolution No. 08-08-13 accepting the Medford Urban Renewal Agency Annual Financial Report for Fiscal Year 2007-2008. Claudette Moore seconded the motion.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Bill Dames, Jim Kuntz, Claudette Moore, Skip Patterson, Joy Pelikan, Eric Stark and Gregory Yechout.

    Consideration to appoint one member to the Medford Urban Renewal Agency Budget Committee

    Staff reported that one position has remained vacant since January 2008. Ms. Sally Densmore recently applied for the position. Ms. Densmore meets all requirements for the Budget Committee membership and application is complete.

    MOTION: It was moved by Jim Kuntz and seconded by Claudette Moore to appoint Ms. Sally Densmore to the Medford Urban Renewal Agency Budget Committee.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Bill Dames, Jim Kuntz, Claudette Moore, Skip Patterson, Joy Pelikan, Eric Stark and Gregory Yechout.

    IX.
    Comments from City Council Representatives

    There were none.




    X.
    Comments from Board

    There were none.
    XI.
    Adjournment

    The meeting was adjourned at approximately 7:35 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.


    ______________________________________
    Submitted by:
    Terri L. Rozzana, Administrative Support Technician


    _____________________________________
    Approved by:
    Gregory Yechout, Board Chair



    Medford Urban Renewal Agency

    BOARD OF DIRECTORS MEETING
    August 12, 2008
    P:\BOARD\MINUTES\2008 Minutes\MINUTES BOARD 08-08-12.doc
    Medford Urban Renewal Agency ? 45 South Holly Street, Medford, Oregon 97501 ? Fax (541) 618-1711
    Board: Jason Anderson, Bill Dames, Dick Entinger, Jim Kuntz, Claudette Moore, Skip Patterson, Joy Pelikan, Eric Stark, Greg Yechout
    Office: (541) 774-2700 ~ Staff: Jackie Rodgers (541) 774-2702 ~ Errin Sills (541) 774-2706 ~ Terri Rozzana (541) 774-2703 ~ Frances Cano (541) 774-2707
    MURA: www.downtownmedford.com City of Medford: www.ci.medford.or.us
    P:\BOARD\MINUTES\2008 Minutes\MINUTES BOARD 08-08-12.doc

    8.12.2008 Agenda

    AGENDA
    A. Executive Session
    1. Pursuant to ORS 192.660(2)(e), "The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions."

    B. Open Session
    Attendance
    Roll Call
    Approval of Minutes
    Board Minutes of July 8, 2008
    Communications from Audience (Non-Agenda Items)
    Communications from Staff
    Project Updates
    Written Communications
    Thank you, July 7, 2008, Marie Wells; re: Memorial Services Parking restrictions
    Article: The Wall Street Journal, Tuesday, June 17, 2008; re: "Suburbs a Mile Too Far for Some"
    Newsletter: Heart of Medford Association; July / August 2008
    Report from Chair
    Report from Committees
    Parking Committee (Minutes, July 9, 2008, Agenda, August 13, 2008)
    Marketing Committee (Draft Minutes, July 16, 2008, Agenda, August 20, 2008 )
    Business
    Consideration of Resolution No. 08-08-13 accepting the Medford Urban Renewal Agency Annual Financial Report for Fiscal Year 2007-2008
    Consideration to appoint one member to the Medford Urban Renewal Agency Budget Committee
    Comments from City Council Representatives
    9.1 Council Draft Minutes
    Comments from Board
    Adjournment

    NEXT REGULAR BOARD MEETING: TUESDAY, AUGUST 26, 2008
    MEDFORD URBAN RENEWAL AGENCY
    BOARD OF DIRECTORS MEETING
    Tuesday August 12, 2008
    EXECUTIVE SESSION 6:30 p.m. OPEN SESSION 7:00 p.m.

    CITY OF MEDFORD CONFERENCE ROOM 338 (Executive Session)
    CITY OF MEDFORD CITY COUNCIL CHAMBERS (Open Session) 411 WEST 8TH STREET Medford, OR 97501
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