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7.8.2008 Medford Urban Renewal Agency Board of Directors
A.
Executive Session
A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:30 p.m., on the above date, in City Hall Alba Room of the City of Medford by Vice-Chair Skip Patterson, with the following Members in attendance:
BOARD MEMBERS:
Present
Skip Patterson, Vice-Chair
Bill Dames, Secretary
Dick Entinger
Jim Kuntz, Council Representative
Claudette Moore
Joy Pelikan
Absent
Jason Anderson, Council Representative
Eric Stark
Gregory Yechout, Chair
STAFF:
Present
Jackie Rodgers, Executive Director
Frances Cano, Administrative Support Technician
Dan Thorndike, Agency Attorney
Pursuant to ORS 192.660(2)(e), ?The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.?
EXECUTIVE SESSION CLOSED AT 6:58 P.M.
A.
Open Session
I.
Roll Call
A meeting of the Medford Urban Renewal
Agency Board of Directors was called to order in Open Session at 7:00 p.m., in the City Council Chambers of the City of Medford, on the above date, by Vice-Chair Skip Patterson, with the following Members and Staff in attendance:
BOARD MEMBERS:
Present
Skip Patterson, Vice-Chair
Bill Dames, Secretary
Dick Entinger
Jim Kuntz, Council Representative
Claudette Moore
Joy Pelikan
Absent
Jason Anderson, Council Representative
Eric Stark
Gregory Yechout, Chair
STAFF:
Present
Jackie Rodgers, Executive Director
Frances Cano, Administrative Support Technician
Dan Thorndike, Agency Attorney
Don Burt, Contracted Project Manager (of Record)
II.
Minutes
2.1 Minutes for the June 10, 2008 Medford Urban Renewal Agency Board Meeting were submitted.
Vice-Chair Skip Patterson inquired whether there were any corrections to the June 10, 2008 Medford Urban Renewal Agency Board meeting minutes. Dick Entinger abstained. Hearing no corrections or additions, Mr. Patterson stated that the minutes stand approved as submitted.
III.
Communications from the Audience
There were none.
IV.
Communications from Staff
Project Updates:
Staff reported that there are currently three active Agency projects: the Greyhound Terminal Relocation (The Commons), the RCC/SOU/Bartlett Streetscape, and the Evergreen Mixed-Use Streetscape Projects.
Staff reported that this week the Greyhound Terminal Project is installing drywall and will be conducting work for the bus route behind the terminal. Next week, the brick work is expected to be completed. The new roof will be added during the month of August.
Staff reported that work is being conducted on the RCC/SOU/Bartlett Streetscape Project on Bartlett Street between 9th and 8th Streets. A couple of underground tanks were discovered and addressed during the project so far. The Agency is anticipating that there are more to be discovered.
Staff reported that the drawings for Evergreen Mixed-Use Streetscape Project are complete. The Agency Downtown Design Committee will review the drawings at their next meeting. The next step is for the plans to go to the City for approval. Staff stated that the Evergreen Mixed-Use Streetscape Project is expected to go out for bid next month. The project is located on Main, 8th, Fir and Evergreen.
Skip Patterson inquired whether the project plans include the fence surrounding the Evergreen Mixed-Use project area.
Staff stated that the fence will eventually be taken down as the streetscape project progresses; however, at this time, it is up for safety purposes.
V.
Written Communication
5.1 Letters and Responses: re: Sweet Water Café request to lease parking spaces for private enterprise.
Ms. Tollefson owns the ?Sweet Water Café?, which is currently has a lease with Greyhound in the Greyhound Bus Terminal, and is seeking an alternative lease location.
Staff reported that the letters were included in the board packet for informational purposes. No action was required.
5.2 Inter-Office Memo, June 12, 2008; re: Proposed Rules and Regulations affecting all management staff positions.
The inter-office memo is an amendment to the City?s Rules and Regulations affecting all management staff positions that was recommended for approval at the June 19, 2008 City Council meeting.
Staff reported that the inter-office memo was included in the board packet for informational purposes. No action was required, per the Director?s contract.
Email, June 16, 2008, Thank You; re: Customer
Communications for Government
Ms. Jan Carothers sent a note of appreciation to the Agency for sending the Agency?s two delightful Administrative Support Technicians to the ?Customer Communications for Government? class.
Staff reported that the email was included in the Board packet for informational purposes. No action was required.
5.4 Email, June 18, 2008, Appreciation; re: Dealing with Contamination
Robert Coffan, Adjunct Professor, Hydrology, South Oregon University, sent an email stating appreciation to the Agency for their proactive approach in dealing with contamination encountered in the subsurface of Downtown Medford.
Staff reported that the email was included in the board packet for informational purposes. No action was required.
VI.
Reports from Chair
There were none.
VII.
Reports from Committee
Parking Committee
The next meeting will be held on Wednesday, August 13, 2008 at the Agency office, 45 South Holly Street, Medford, Oregon.
The committee?s draft minutes of June 11, 2008 and agenda for the July 9, 2008 meeting were included in the Board packet for informational purposes.
Marketing Committee
The next meeting will be held on Wednesday July 16, 2008 at 5:30 p.m. at the Agency office at 45 South Holly Street, Medford, Oregon.
The agenda and minutes of June 18, 2008 and agenda of July 16, 2008 were included in the Board packet for informational purposes.
VIII.
Business
Discussion to consider Resolution No. 08-07-11
approving the Evergreen Way Condominium Documents
Don Burt, Project Manager, reported that the Evergreen Way Condominium Document, which consists of the Declaration, By-Laws, and Final Plat, were previously presented to the Board in 2006. The Condominium Declaration has been modified to remove all reference to Cook Development, referring instead to ?developer(s)?.
To approve the revised Declaration and proceed with recording, will preserve all work and costs expended in preparing the condominium documents. The Agency will retain 100% control of the project, and if necessary, can modify the documents at a later date.
MOTION: It was moved by Claudette Moore to approve Resolution No. 08-07-11 approving the Evergreen Way Master Condominium Declaration, By Laws, and Final Plat by the Medford Urban Renewal Agency. Joy Pelikan seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Bill Dames, Dick Entinger, Jim Kuntz, Claudette Moore, Joy Pelikan, and Skip Patterson.
Consideration to appoint one member to the Medford Urban Renewal Agency Marketing Committee
Staff reported an application for appointment to the Medford Urban Renewal Agency Marketing Committee has been received from Mr. George Schroeder. Mr. Schroeder meets the requirements to participate on the Marketing Committee and is currently serving on the Agency?s Budget Committee, the City of Medford Downtown Parking District Committee and is a Heart of Medford Association member. Mr. Schroeder has been a downtown merchant for many years. The Marketing Committee reviewed the application and recommends appointment of Mr. George Schroeder.
MOTION: It was moved by Claudette Moore and seconded by Bill Dames to appoint Mr. George Schroeder to the Medford Urban Renewal Agency Marketing Committee.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Bill Dames, Dick Entinger, Jim Kuntz, Claudette Moore, Skip Patterson, and Joy Pelikan.
IX.
Comments from City Council Representatives
There were none.
X.
Comments from Board
Bill Dames reported The Taste of History was a success. The Mail Tribune had contributed a copy of the Medford Monitor, the first newspaper in Medford, for event. It referred to Medford as the ?Italy of Oregon?.
Jim Kuntz offered an interesting side note that Alba, Italy is now Medford?s sister city.
Skip Patterson reported that the Council Draft Minutes were included in the Board packet.
XI.
Adjournment
The meeting was adjourned at approximately 7:12 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.
______________________________________
Submitted by:
Frances Cano, Administrative Support Technician
_____________________________________
Approved by:
Skip Patterson, Board Vice-Chair
Medford Urban Renewal Agency
BOARD OF DIRECTORS MEETING
July 8, 2008
P:\BOARD\MINUTES\2008 Minutes\MINUTES BOARD 08-07-08.doc
Medford Urban Renewal Agency ? 45 South Holly Street, Medford, Oregon 97501 ? Fax (541) 618-1711
Board: Jason Anderson, Bill Dames, Dick Entinger, Jim Kuntz, Claudette Moore, Skip Patterson, Joy Pelikan, Eric Stark, Greg Yechout
Office: (541) 774-2700 ~ Staff: Jackie Rodgers (541) 774-2702 ~ Errin Sills (541) 774-2706 ~ Terri Rozzana (541) 774-2703 ~ Frances Cano (541) 774-2707
MURA: www.downtownmedford.com City of Medford: www.ci.medford.or.us
P:\BOARD\MINUTES\2008 Minutes\MINUTES BOARD 08-07-08.doc
7.8.2008 Agenda
A. Executive Session
1. Pursuant to ORS 192.660(2)(e), ?The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.?
B. Open Session
1. Attendance
1.1 Roll Call
2. Approval of Minutes
2.1 Board Minutes of June 10, 2008
3. Communications from Audience (Non-Agenda Items)
4. Communications from Staff
4.1 Project Updates
5. Written Communications
5.1 Letters and Responses; re: Sweet Water Café request to lease parking spaces for private enterprise
5.2 Inter-Office Memo, June 12, 2008; re: Proposed Rules and Regulations affecting all management staff positions
5.3 Email, June 16, 2008, Thank you; re: Customer Communications for Government
5.4 Email, June 18, 2008, Appreciation; re: Dealing with Contamination
6. Report from Chair
7. Report from Committees
7.1 Parking Committee (Draft Minutes, June 11, 2008, Agenda, July 9, 2008)
7.2 Marketing Committee (Agenda and Minutes, June 18, 2008, Agenda July 16, 2008)
8. Business
8.1 Discussion to consider Resolution No. 08-07-11 approving the Evergreen Way Condominium Documents
8.2 Consideration to appoint one member to the Medford Urban Renewal Agency Marketing Committee
9. Comments from City Council Representatives
9.1 Council Draft Minutes, June 19, 2008
10. Comments from Board
11. Adjournment
NEXT REGULAR BOARD MEETING: TUESDAY, JULY 22, 2008