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7.11.2006 Medford Urban Renewal Agency Board of Directors - Minutes
A.
Executive Session
A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:33 p.m., on the above date, in City Hall Conference Room 338 of the City of Medford by Vice-Chair Bill Dames, with the following members in attendance:
BOARD MEMBERS:
Present Absent
Bill Dames, Vice-Chair Jason Anderson
Dick Entinger Eric Stark, Chair
Skip Knight
Peter Naumes, Secretary
Skip Patterson
Joy Pelikan
STAFF:
Present
Eric Iversen, Senior Planner
Jackie Rodgers, Acting Executive Director
Terri Rozzana, Administrative Support Technician
GUEST:
Dan Thorndike, Agency Attorney
EXECUTIVE SESSION CLOSED AT 6:55 P.M.
B.
Open Session
I.
Roll Call
1.1 A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Open Session at 7:03 p.m., in City Hall Council Chambers of the City of Medford, on the above date, by Vice-Chair Bill Dames with the following Members and Staff in attendance:
BOARD MEMBERS:
Present Absent
Bill Dames, Vice-Chair Jason Anderson
Dick Entinger Eric Stark, Chair
Skip Knight
Peter Naumes, Secretary
Skip Patterson
Joy Pelikan
STAFF:
Present
Eric Iversen, Senior Planner
Jackie Rodgers, Acting Executive Director
Terri Rozzana, Administrative Support Technician
GUESTS:
Dan Thorndike, Agency Attorney
Ray Kistler, Kistler Architecture, SERA Architects
II.
Minutes
2.1 Minutes for the June 27, 2006 Medford Urban Renewal Agency Board of Directors meeting were submitted.
MOTION: It was moved by Skip Knight to approve the minutes of the June 27, 2006 Board meeting. Skip Patterson seconded the motion.
VOTE: The following Board members approved the motion with an affirmative vote: Bill Dames, Dick Entinger, Skip Knight, Peter Naumes, Skip Patterson and Joy Pelikan.
III.
Communications from the Audience
There were none.
IV.
Communications from Staff
4.1 Update: RCC/SOU
Mr. Raymond Kistler, Kistler Architecture and representative for SERA Architects, presented updated designs for the RCC/SOU Joint Educational Facility. The Joint Educational Facility will border Riverside, 9th Street and Bartlett Street, with construction scheduled to begin in January 2007. Mr. Kistler reported that the project is within budget, and briefly discussed a few of the updates such as a reduction by 3 feet of floor-to-floor height, a reduction in circulation space, simplified structural system and a reduction in roof over-hangs. Additionally, the southern portion of the structure was reduced from 3 to 2 stories.
Joy Pelikan inquired as to the meaning of circulation space. Mr. Kistler reported that circulation space means a stairway and that the designs presented at this evening’s meeting include narrower corridors.
Skip Knight stated that the window treatments on the designs presented looks like a jail instead of an educational facility. Staff suggested to Mr. Kistler that darkening the color of the mullions may remedy that perception.
4.3 Update: Middleford Commons
Staff reported that today, July 11, 2006, the Agency received a draft of the Disposition and Development Agreement for the Middleford Commons Project for review. A meeting is scheduled for Wednesday, July 12, 2006 with Lithia, the City and Medford Urban Renewal Agency to further discuss the draft Agreement.
Staff stated that Crandall Arambula, the Urban Development firm contracted for the design of the Middleford Commons Project, will host a public forum on Wednesday, July 12, 2006 at the Red Lion Hotel at 12:15 p.m. and 5:15 p.m. for community input.
Staff reported that on Wednesday, July 12, 2006 a grand opening ceremony will take place for Evergreen Way. The “Evergreen Walk” will begin at Larson’s Home Furnishings, with participants walking to Redrock Italian Eatery, stopping at Scan Design, Acme Suites and Cielo Salon and Boutique.
V.
Written Communications
5.1 Editorial: The Oregonian, Monday July 10, 2006; re: “From blight to bunny suits”.
Staff briefly mentioned that the editorial referenced an urban renewal district project that was considered impossible, but went from an eyesore to a showcase. The article was provided by Mr. Skip Patterson.
VI.
Report from Chair
There was none.
VII.
Reports of Committees
There were none.
VIII.
Business
8.1 Consideration of Resolution No. 06-07-17 authorizing the Medford Urban Renewal Agency Board of Director’s Chair and its Acting Executive Director to execute the Final Certificate of Completion to the South Gateway Disposition and Development Agreement by and between Medford Urban Renewal Agency, City of Medford, Jackson County, and TRF Pacific, Inc.
Staff reported that the Disposition and Development Agreement (DDA) for the South Gateway Center approved in 1992 and amended in 1998 by and between Medford Urban Renewal Agency, City of Medford, Jackson County, and TRF Pacific, Inc., requires completion and fulfillment of all obligations and responsibilities imposed in the Disposition and Development Agreement prior to a Final Certificate of Completion.
To complete and fulfill all obligations to the Disposition and Development Agreement, and to expedite execution of a Final Certificate of Completion, all parties would need to agree that concurrent with the execution of a Final Certificate of Completion by all parties: 1) TRF, Inc. and the County will execute and accept an Easement Agreement; 2) TRF, Inc. will pay $70,000 to the City; 3) The City will make final payment of $70,000 into the Developer’s Contribution Fund escrow account; 4) The Agency will make final payment of $70,000 into the Developer’s Contribution Fund escrow account; and 5) TRF, Inc. will make final payment of $140,000 to the County from the Developer’s Contribution Fund escrow account.
Upon all four parties (Agency, City, County, and TRF) signing a Final Certificate of Completion, the four parties to the Disposition and Development Agreement will be certifying and confirming that all parties have completed and complied with, or otherwise fulfilled all of its obligations, restrictions, or responsibilities imposed in the Disposition and Development Agreement, and that no further obligations, restrictions, or responsibilities remain in the Disposition and Development Agreement.
MOTION: It was moved by Dick Entinger to approve Resolution No. 06-07-17 authorizing the Medford Urban Renewal Agency Board of Director’s Chair and its Acting Executive Director to execute the Final Certificate of Completion to the South Gateway Disposition and Development Agreement by and between Medford Urban Renewal Agency, City of Medford, Jackson County, and TRF Pacific, Inc. Skip Patterson seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Bill Dames, Dick Entinger, Skip Knight, Peter Naumes, Skip Patterson and Joy Pelikan.
8.2 Consideration of Resolution No. 06-07-18 approving selection of a grant writing services firm.
Agenda Item 8.2 was deferred to a later date, as recommended by the grant writing selection committee (Bill Dames, Peter Naumes, and Dick Entinger).
IX.
Comments from City Council
There were none.
X.
Comments from Board
There were none.
XII.
Adjournment
The meeting was adjourned at 7:20 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.
______________________________________
Submitted by:
Terri L. Rozzana
Administrative Support Technician
_____________________________________
Approved by:
Bill Dames, Board Vice-Chair7.11.2006 Agenda
A. Executive Session
1. Pursuant to ORS 192.660(2)(e), “The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.”
B. Open Session
1. Attendance
1.1 Roll Call
2. Approval of Minutes
2.1 Board Minutes of June 27, 2006
3. Communications from Audience (Non-Agenda Items)
4. Communications from Staff
4.1 Update: RCC/SOU
4.2 Update: Middleford Commons
5. Written Communications
6. Report from Chair
7. Report from Committees
8. Business
8.1 Consideration of Resolution No. 06-07-17 approving an amendment to the South Gateway Disposition and Development Agreement and its execution by the Board Chair and Acting Executive Director
8.2 Consideration of Resolution No. 06-07-18 approving selection of a grant writing services firm.
9. Comments from City Council Representatives
9.1 Council Actions, June 28, 2006 and July 6, 2006
10. Comments from Board
11. Adjournment
NEXT REGULAR BOARD MEETING: TUESDAY, JULY 25, 2006