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Downtown Medford

Board of Directors Board Minutes

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  • Agenda
    7.10.2007 Medford Urban Renewal Agency Board of Directors - Minutes

    A.
    Executive Session

    A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:30 p.m., on the above date, in City Hall Conference Room 338 of the City of Medford by Chair Eric Stark, with the following members in attendance:

    BOARD MEMBERS:
    Present
    Eric Stark, Chair
    Jim Kuntz, Council Representative
    Bill Dames
    Jason Anderson, Council Representative
    Dick Entinger
    Skip Patterson
    Joy Pelikan
    Gregory Yechout

    Absent
    Peter Naumes, Vice-Chair

    STAFF:
    Present
    Jackie Rodgers, Executive Director
    Terri L. Rozzana, Administrative Support Technician

    Pursuant to ORS 192.660(2) (e), “The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.”

    EXECUTIVE SESSION CLOSED AT 7:03 P.M

    B.
    Open Session
    I.
    Roll Call

    1.1 A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Open Session at 7:05 p.m., in City Hall Council Chambers of


    the City of Medford, on the above date, by Chair Eric Stark, with the following Members and Staff in attendance:

    BOARD MEMBERS:
    Present
    Eric Stark, Chair
    Greg Yechout, Secretary
    Jim Kuntz, Council Representative
    Bill Dames
    Dick Entinger
    Skip Patterson
    Joy Pelikan
    Jason Anderson, Council Representative

    Absent
    Peter Naumes, Vice-Chair

    STAFF:
    Present
    Jackie Rodgers, Executive Director
    Terri L. Rozzana, Administrative Support Technician

    II.
    Minutes

    2.1 Minutes for the June 12, 2007 Medford Urban Renewal Agency Committee Meeting were submitted.

    Chair Eric Stark inquired whether there were any corrections to the Medford Urban Renewal Agency Board Meeting Minutes of June 12, 2007. Hearing no corrections, Mr. Stark stated that the Minutes stand approved as submitted.

    III.
    Communications from the Audience

    There were none.

    IV.
    Communications from Staff

    4.1 Project Updates

    a. EPA Grant Outreach:

    Staff reported that Zipper Zeman is in town this week to compile site observations for environmental assessment for Phases I and II in The Commons Project area. Phase I should be completed by the end of August 2007 and Phase II by the end of November 2007, allowing time to complete a grant application for Phase III funding, if mitigation is required.

    Community Outreach is part of the EPA Grant requirements. The Community Outreach is intended to educate the public as to the benefits of the EPA Brownfields Programs. The public outreach will take place during the Board’s July 24, 2007 meeting.

    Staff stated that the EPA Grant 3rd Quarter Report, for the period ending June 30, 2007, is being finalized.

    b. The Commons: Transportation Facilities

    The Commons Transportation Facilities draft has been submitted to the City and demolition will be presented to the Historic Commission on Monday, July 16, 2007. The City’s Economic Development Director, Bill Hoke is scheduled to present The Commons Project update at the City Council Study Session on Thursday, July 12, 2007.

    Staff reported that Mark Rivers, The Commons Project Developer, met with the Agency the morning of Tuesday, July 10, 2007 and a meeting with Lithia, the City, and the Agency is scheduled for the morning of Wednesday, July 11, 2007.

    4.2. Final Budget Distribution to the Board

    Staff reported that the Agency’s final bound budget had been placed at each Board Member’s seating. The Board Members are welcome to keep the budget documents or return them to the Agency. The Agency is required to distribute approximately 50 of the budget documents to such places as financial institutions, tax assessor, Agency Committee Members, and City Departments.



    V.
    Written Communications

    5.1 Thank you: Art in Bloom

    Eric Stark reported that included in the Board packet is a letter sent to the Agency that Art in Bloom was a great success. The Agency’s generosity and support allowed the festival to grow and give back to the community.

    Staff reported that the Agency’s participation was approximately $4,000 in video advertising, banners and smudge potpourri.

    5.2 Thank you: St. Mary’s Community Foundation

    Eric Stark stated that included in the Board packet is a thank you letter sent to the Agency from St. Mary’s Community Foundation, Inc. in memory of Board Member Pete Naumes’ mother, Jarvie Naumes, who passed away last month.

    5.3 Article: Chamber Business Review, “MURA Updates Downtown Project Plans”

    Eric Stark reported that included in the Board packet is a copy of the article from the Chamber Business Review, “MURA Updates Downtown Project Plans” by Jackie Rodgers, Executive Director of the Medford Urban Renewal Agency.

    Staff stated that a copy of the July 2007 Horizon Air article regarding Medford becoming a vibrant urban center with upscale shopping, dining and housing had been placed at each Board Members seating.

    VI.
    Report from Chair

    There were none.

    VII.
    Reports of Committees

    7.1 Parking Committee

    Staff reported that the Parking Committee meets tomorrow, Wednesday, July 11, 2007 at 8:00 a.m. in the Medford Urban Renewal Agency Conference Room.

    Two business items that the Parking Committee will discuss is revenues versus expenditures trend and recommendation for a new Parking Administration and Enforcement contract. Staff stated that Parking Administration and Enforcement contract information will be presented further under Agenda Item 9.1 City Council Minutes, June 21, 2007.

    7.2 Marketing Committee

    Staff reported that the Marketing Committee met on June 20, 2007. Minutes of that meeting are in the Board packet. The next meeting is scheduled for Wednesday, July 18, 2007 at 5:30 p.m. in the Medford Urban Renewal Agency Conference Room.

    VIII.
    Business

    8.1 Update of Final Evergreen Way Master Condominium Declaration and By-Laws

    Staff reported that on February 13, 2007 the Board adopted Resolution No. 07-02-04 approving the Evergreen Way Master Condominium Plat, Declaration, and By-Laws, and authorized the Executive Director to record the Master Documents after approval by the State of Oregon Real Estate Commission. On May 3, 2007, the Oregon Real Estate Commission approved the Master Documents with minor modifications. Those minor modifications were negotiated between the Oregon Real Estate Commission and the Agency’s attorney.

    Per Resolution No. 07-02-04, with the Oregon Real Estate Commission’s approval of the Master Document, the Executive Director is prepared to record. However, it is not the intent of the Executive Director to record the documents until the following items have been completed to the satisfaction of the Agency: 1) The Oregon Real Estate Commission’s review and approval of the Developer’s Declaration of Condominium Ownership for Bella Vita, and related documents. The Agency cannot record the Master Documents until the Oregon Real Estate Commission approves the Developer’s documents. The Oregon Real Estate Commission is tentatively scheduled to approve the Developer’s documents on July 15 2007; and 2) Completion of all conditions precedent to closing as set forth in the Disposition and Development Agreement.

    The Agency is prepared to submit the Oregon Real Estate Commission’s approved Master Documents to the title company with instructions to hold until further notice. At such time as the items noted above are satisfied, the Agency will instruct the title company to record the Master Documents.

    The following documents are available for review by the Board members:
    1. Master Condominium Plat;
    2. Master Condominium Declaration; and
    3. Master Condominium By-Laws

    No action is required by the Board at this time.

    IX.
    Comments from City Council Representatives

    9.1 City Council Minutes, June 21, 2007 and July 5, 2007

    Jason Anderson reported that there was nothing of significance to report on the June 21, 2007 City Council Minutes.

    Jason Anderson reported that on July 5, 2007, Parking Committee Chair, George Schroeder expressed his misunderstanding of the Parking Committee’s direction to Staff, to present the Parking Enforcement Contract Selection Committee’s recommendation, to City Council. Mr. Schroeder requested that City Council defer the agenda item to a future meeting, and to direct Staff to present the Selection Committee’s recommendation to the Parking Committee for its consideration and recommendation. City Council directed Medford Urban Renewal Agency Staff to present the Selection Committee’s recommendation to the Parking Committee and present to City Council at a future meeting..

    Staff reported that a special Parking Committee meeting was held Friday, July 6, 2007 to address Mr. Schroeder’s request and the item was continued to the Wednesday, July 11, 2007 regular Parking Committee meeting.

    Eric Stark inquired whether Mr. Schroeder’s presentation to City Council was a representation of the entire Parking Committee or himself. Staff reported that Mr. Schroeder was representing himself.

    Mr. Stark expressed his dissatisfaction with the Parking Administration and Enforcement contract process being stopped for an individual.

    X.
    Comments from Board

    Bill Dames stated that the Grand Central Bagel Shop, 135 South Central Avenue, has a great collection of recent downtown photographs.

    Eric Stark inquired of the Board Members suggestions for Study Session topics. Dick Entinger stated that he would like to hear from The Commons Developer, Mark Rivers. Staff will inquire if Mr. Rivers will be available to make a presentation to the Board at an upcoming meeting or study session.

    Skip Patterson requested an update on Theater Alley. Staff stated that the increased lighting has been received extremely well. The parking lot behind the Craterian and Theater Alley has been repaired. Everyone seems to be happy.

    XI.
    Adjournment

    The meeting was adjourned at 7:23 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.


    ___________________________
    Submitted by:
    Terri L. Rozzana
    Administrative Support Technician


    ___________________________
    Approved by:
    Eric Stark, Chair
    7.10.2007 Agenda

    A. Executive Session
    1. Pursuant to ORS 192.660(2)(e), “The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.”

    B. Open Session
    1. Attendance
    1.1 Roll Call
    2. Approval of Minutes
    2.1 Board Minutes of June 12, 2007
    3. Communications from Audience (Non-Agenda Items)
    4. Communications from Staff
    4.1 Project Updates
    a. EPA Grant Outreach
    b. The Commons: Transportation Facilities
    4.2 Final Budget Distribution to the Board
    5. Written Communications
    5.1 Thank you; re: Art in Bloom
    5.2 Thank you; June 12, 2007, St. Mary’s Community Foundation, re: Jarvie Naumes
    5.3 Article: Chamber Business Review, June/July 2007: re: “MURA Updates Downtown Project Plans”
    6. Report from Chair
    7. Report from Committees
    7.1 Parking Committee (Draft Minutes of June 13, 2007, Agenda, July 11, 2007 Meeting)
    7.2 Marketing Committee (Agenda, June 20, 2007, Draft Minutes of June 20, 2007)
    8. Business
    8.1 Update of Final Evergreen Way Master Condominium Declaration and By-Laws
    9. Comments from City Council Representatives
    9.1 City Council Minutes, June 21, 2007
    10. Comments from Board
    11. Adjournment


    NEXT REGULAR BOARD MEETING: TUESDAY, JULY 24, 2007
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