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5.9.2006 Medford Urban Renewal Agency Board of Directors - Minutes
A.
Executive Session
A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:51 p.m., on the above date, in City Hall Conference Room 338 of the City of Medford by Chair Eric Stark, with the following members in attendance:
BOARD MEMBERS:
Present Absent
Bill Dames, Vice Chair Jason Anderson
Skip Patterson Dick Entinger
Peter Naumes, Secretary Skip Knight
Joy Pelikan
Eric Stark, Chair
STAFF:
Present
Eric Iversen, Senior Planner
Jackie Rodgers, Acting Executive Director
EXECUTIVE SESSION CLOSED AT 7.00 P.M.
B.
Open Session
I.
Roll Call
1.1 A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Open Session at 7:06 p.m., in City Hall Council Chambers of the City of Medford, on the above date, by Chair Eric Stark with the following Members and Staff in attendance:
BOARD MEMBERS:
Present Absent
Bill Dames, Vice Chair Jason Anderson
Skip Patterson Dick Entinger
Peter Naumes, Secretary Skip Knight
Joy Pelikan
Eric Stark, Chair
STAFF:
Present
Eric Iversen, Senior Planner
Jackie Rodgers, Acting Executive Director
GUESTS:
Judy Barnes, Rogue Gallery & Art Center
Dennis Siewert, General Sales Manager, KOBI
Rick Coimbra, Account Executive, KOBI
Louis Dix, City of Medford Neighborhood Resource Coordinator
II.
Minutes
2.1 Study Session notes and Minutes for the April 25, 2006 Medford Urban Renewal Agency Board of Directors meeting were submitted.
Chair Eric Stark inquired whether any corrections needed to be made to the Board minutes of April 25, 2006. Seeing none, he stated the Board minutes of April 25, 2006 stand approved.
III.
Communications from the Audience
There were none.
IV.
Communications from Staff
4.1 Evergreen Way, Phase 2 Construction
Staff reported that the construction is winding down. A grand opening celebration is being planned for Evergreen Way from 10th Street to 4th Street on Friday, June 23, 2006 called the “Evergreen Walk”. Staff and Passey advertising are coordinating the details. Landscape completion is estimated for May 12, 2006. The last step will be the paving of 4th and 8th Streets, which is being coordinated with a City project paving all of Main and 8th Streets. Completion is scheduled for the week of May 29, 2006.
4.2 Update: RCC/SOU
Staff reported that RCC and SOU are moving forward on their partnership in a joint educational facility in downtown Medford. The Agency has been working with RCC/SOU on the Intergovernmental Agreement (IGA) that outlines the terms of the Agency’s participation. The draft is currently being reviewed by RCC/SOU. The IGA will come before the Board for approval before its final execution by all parties. Today’s Mail Tribune presented a nice article with information on the RCC/SOU joint educational facility.
Skip Patterson reported that the RCC Staff discussed the time line for the RCC/SOU joint educational facility project. Ground breaking is estimated for January of 2007.
4.3 City Center Revitalization Plan Substantial Amendment / Middleford Commons
Staff reported that on Thursday, May 4, 2006 City Council approved the City Center Revitalization Plan Substantial Amendment. The amendment to extend the Agency will allow the Agency to collect tax increment to finance the remaining approximate $5M maximum indebtedness allowed by the Plan. It will be another ninety (90) days before this amendment is official and recorded.
4.4 Update: Bella Vita
Staff met with Terry Cook, Cook Development, on Friday, May 5, 2006. Mr. Cook anticipates breaking ground in June. Currently, Staff and Mr. Cook are addressing changes in the Disposition and Development Agreement (DDA).
V.
Written Communications
5.1 Letter(s); re: Sherrie Messer, Executive Director of Southern Oregon Lions Sight & Hearing Center
Eric Stark reported that the Southern Oregon Lions Sight & Hearing Center is withdrawing their request for funds to purchase any further materials for the Blind Signs System in Medford, based on a response from Cory Crebbins, Director of Public Works for the City of Medford.
Joy Pelikan stated that reading the letters “pulled on her heart strings” due to the fact that blind people need to cross the street.
Bill Dames noted that a blind strip had come unglued from a section near the Jackson County Library. Staff reported that if Mr. Dames notified them with the specific location, they would report it to Public Works.
5.2 Letter: Funding Request; Scott, Leesa and Richard Henselman
Eric Stark stated that the letter involves Agenda Item 8.1 which has been deferred to the May 23, 2006 Agenda.
Skip Patterson noted that all funding requests have to be presented to the citizens of the Budget Committee as well as the Medford Urban Renewal Agency Board of Directors.
5.3 Letter: Budget Request – City of Medford – Mayor Gary Wheeler, Council President Skip Knight, Council Vice-President Jason Anderson
Eric Stark noted that the letter involves Agenda Item 8.1 which has been deferred to the May 23, 2006 Agenda.
Peter Naumes stated that the Board approved an Action Program for the Liberty Park, but as far as the budget process, the Board requires that the City meet the criteria set back on July 13, 2004 in the Action Plan. It is important for the Medford Urban Renewal Agency Board to meet with City Council to be involved in the discussions on project funding.
5.4 Letter: Funding Request, KOBI – Bob Wise
Eric Stark reported that a presentation of the KOBI 3-on-3 Basketball Tournament will be presented under Agenda Item 7.2.a.
5.5 Letter & Draft Response: Project Request, Medford Historic Commission, Cathy deWolfe, Chair
Staff reported that Ms. deWolfe requested that the Agency research Historic Signs designating the Downtown Historic District. The Agency has drafted a response based on the previous historic signage in the Minnesota-Geneva Historic District. Public Works was responsible for the installation of the signage. Historic District Signage has not been identified as an Agency project in the Four Year Plan.
VI.
Report from Chair
There was none.
VII.
Reports of Committees
7.1 Parking (Agenda, May 10, 2006)
Staff reported that the Parking Committee would meet Wednesday, May 10, 2006 in the Medford Urban Renewal Agency Conference Room at 8:00 a.m. Staff welcomed Board members to attend.
Skip Patterson stated that one of the suggestions at the RCC meeting was to have 3-hour to 4-hour student parking available in the Evergreen Parking Facility until Bella Vita patrons start utilizing the parking facility. Staff stated Mr. Patterson’s statement would be voiced to the Parking Committee.
7.2 Marketing (Minutes, March 15, 2006)
Staff reported that the Downtown Social was held May 3, 2006 and is scheduled for the first Wednesday of each month. Participation continues to grow each month.
Staff introduced presenters representing a few of the Agency’s Marketing contributions to Downtown:
a. KOBI, (Dennis Siewert and Rick Coimbra) “Hoop-it-Up” Presentation
Rick Coimbra, Account Executive, KOBI, stated that “Hoop-it-Up” is a great community downtown event where teams participate in competition basketball 3-on 3 competitions from a wide variety of regions.
Dennis Siewert, General Sales Manager, KOBI, reported that last year’s participation to Medford’s first year of “Hoop-it-Up” estimated approximately 1600 attendees on Saturday and 1200 on Sunday. There were approximately 312 players. Mr. Siewert stated that the benefit to “Hoop-it-Up” is that it gets people downtown, utilizing shops, restaurants and hotels. KOBI will cover the event live.
Bill Dames inquired whether the Agency was coordinating parking from Evergreen Parking Facility. Staff reported that parking has not been addressed but there is no patrol on Saturday, during the event, so it would be first come first serve.
Staff reported that the Marketing budget is healthy enough to contribute $750.00 this fiscal year to help promote “Hoop-it-Up”, per KOBI’s request.
MOTION: It was moved by Peter Naumes that the Board supports contributing $750.00 and leave it up to the Marketing Committee for final disbursement. Skip Patterson seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Bill Dames, Peter Naumes, Skip Patterson, Joy Pelikan and Eric Stark.
b. Art-in-Bloom, (Judy Barnes)
c. ArTrain, (Judy Barnes)
Judy Barnes, Executive Director, Rogue Gallery & Art Center expressed gratitude for the Agency’s support of Art in Bloom that coincides with the visit by ArTrain USA. ArTrain USA arrived in Medford today, Tuesday, May 9, 2006. Ms. Barnes received a preview of one of the cars, and expressed it is an incredible exhibit. The curator of the exhibit runs the new Native American Museum in Washington D.C. The Medford Urban Renewal Agency Marketing Committee helped in getting a trolley that will go from Art in Bloom (Main and Central) to the location of the ArTrain (Cedar and West Clark). Educational tours will be conducted on Thursday, May 11, 2006 and Friday, May 12, 2006. On Saturday and Sunday the ArTrain will be open to the public. Ms. Barnes stated that $110,000 has been raised to support Rogue Gallery & Art Center, Art in Bloom Festival, and the Craterian Ginger Rogers Theater.
d. “The Taste of History”, (Eric Maxwell)
Eric Stark reported that “The Taste of History” presentation has been removed from the Agenda.
Bill Dames reported that “The Taste of History” will take place in downtown Medford on June 10, 2006 from 1:00 p.m. to 5:00 p.m.
Staff reported that event television spots, videos, and banners that are installed on downtown light poles, are sponsored through the Medford Urban Renewal Agency Marketing Committee. Staff stated that Passey Advertising should be recognized for contributing guidance and leadership to the Marketing Committee, as well as numerous business comps.
VIII.
Business
8.1 Consideration of Resolution No. 06-05-10 approving the Four Year Plan for Fiscal Years 2006-2007 through 2009-2010.
Eric Stark reported that Agenda Item 8.1 has been deferred to the May 23, 2006 Board meeting.
8.2 Presentation: Beatty Manzanita (Liberty Park), Louise Dix, City of Medford Neighborhood Resource Coordinator.
Louise Dix, City of Medford Neighborhood Resource Coordinator, presented to the Board how the Housing Authority Home Repair Program will work.
In the Agency’s Action Plan approved by Board Resolution 04-07-29 on July 13, 2004, the Agency would contribute $55,000 in matching funds to CDGB Funds in a Residential Rehab Loan Program used for home repairs being administered and overseen by the City of Medford and the Housing Authority of Jackson County, subject to three requirements: 1) The funds being available to all residential property owners including rental units; 2) The funds being used within the Medford Urban Renewal boundaries of the Liberty Park Neighborhood; and 3) Repayment of the loans would go back into the Rehab Loan Program endowment fund for future use by the City of Medford.
A special housing rehab program has been developed just for Liberty Park that is a zero interest loan program for exterior improvements of owner occupied homes within the Liberty Park Neighborhood. They are first priority. Funding will include, but not be limited to: roofs, windows, doors, siding, paint, and anything that will enhance curb appeal.
The CDBG program funding can go to families with median incomes of 80% or lower. In the Liberty Park Neighborhood there are many low income families that are just above 80% median income. Those families would have first priorities in terms of this particular funding. First priority would be 81% to 100% median income; second priority would be to families with 101% to 125% median income; and third priority would go to landlords with a 50-50 match, with an interest charge.
The Housing Authority of Jackson County administers the CDBG Fund Home and Repair Program for the City of Medford. They would administer this funding as well. With an increase in Staff personnel, the Housing Authority is ready and excited to administer the program.
As far as matching funds, the City of Medford has targeted Community Development Block Grant Funds to Liberty Park Neighborhood over the past year. The Jackson County Housing Authority is under contract to target a minimum of $55,000 in this neighborhood. To date, $21,412 has been spent on homes in this neighborhood since December of 2005.
The CDBG funded program receives loan repayment when a home is either sold or refinanced. It is noted on the title and the title company works with the Housing Authority. The loan funding is returned to the Housing Authority who then returns it to the City of Medford as program income. The City of Medford grants the funds back to the Housing Authority to use it again for the loan program. The MURA loan funding would be similar. It would be attached to a lien and listed on the title document, and repayment would be returned directly to the City of Medford into a revolving loan fund to keep that money flowing into a rehab program for that neighborhood.
Peter Naumes inquired whether the loan applicant pays for the recording fees and 100% of the loan money goes to the remodel. Louise Dix stated that the City of Medford is researching that concept. The Housing Authority was looking at adding a 15% administrative fee onto the loan. Mr. Naumes stated that the idea is for 100% of MURA’s funds go directly to the remodel.
Peter Naumes inquired as to how soon Ms. Dix anticipates receiving the $55,000. Ms. Dix responded, immediately.
MOTION: It was moved by Skip Patterson to move forward with the Liberty Park Loan Program. Joy Pelikan seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Bill Dames, Peter Naumes, Skip Patterson, Joy Pelikan and Eric Stark.
IX.
Comments from City Council
There were none
X.
Comments from Board
There were none.
XII.
Adjournment
The meeting was adjourned at 7:55 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.
______________________________________
Submitted by:
Terri L. Rozzana
Administrative Support Technician
_____________________________________
Approved by:
Eric Stark, Board Chair5.9.2006 Agenda
STUDY SESSION AGENDA
A. Study Session
1. Attendance
1.1 Roll Call
2. Business
2.1 Four Year Plan: Review and Discussion
3. Comments from Board and Committees
4. Adjournment
REGULAR MEETING AGENDA REVISED
A. Executive Session
1. Pursuant to ORS 192.660(2)(e), “The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.”
2. Pursuant to ORS 192.660(2)(h), “The governing body of a public body may hold an executive session to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation likely to be filed.
B. Open Session
1. Attendance
1.1 Roll Call
2. Approval of Minutes
2.1 Board Study Session Notes of April 25, 2006
2.2 Board Minutes of April 25, 2006
3. Communications from Audience (Non-Agenda Items)
4. Communications from Staff
4.1 Evergreen Way, Phase 2 Construction
4.2 Update: RCC/SOU
4.3 Update: City Center Revitalization Plan Substantial Amendment / Middleford Commons
4.4 Update: Bella Vita
5. Written Communications
5.1 Letter(s); re: Sherrie Messer, Executive Director of Southern Oregon Lions Sight & Hearing Center
5.2 Letter: Funding Request; Scott, Leesa and Richard Henselman
5.3 Letter: Budget Request - City of Medford – Mayor Gary Wheeler, Council President Skip Knight, Council Vice-President Janson Anderson
5.4 Letter: Funding Request, KOBI – Bob Wise
5.5 Letter & Draft Response: Project Request, Medford Historic Commission, Cathy deWolfe, Chair
6. Report from Chair
7. Report from Committees
7.1 Parking (Agenda, May 10, 2006)
7.2 Marketing (Minutes, March 15, 2006)
a. KOBI, (Dennis Siewert and Rick Coimbra) “Hoop-it-Up”
b. Art-in-Bloom, (Judy Barnes)
c. ArTrain, (Judy Barnes)
d. “The Taste of History”, (Eric Maxwell)
8. Business
8.1 Consideration of Resolution No. 06-05-10 approving the Four Year Plan for Fiscal Years 2006-2007 through 2009-2010
8.2 Presentation: Beatty Manzanita (Liberty Park), Louise Dix, City of Medford Neighborhood Resource Coordinator
9. Comments from City Council Representatives
10. Comments from Board
11. Adjournment
NEXT REGULAR BOARD MEETING: TUESDAY, MAY 23, 2006
City of Medford Conference Room 338 (Study Session and Executive Session
City of Medford City Council Chambers (Open Session)
411 West 8th Street Medford, OR 97501