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3.11.2008 Medford Urban Renewal Agency Board of Directors - Minutes
A.
Executive Session
A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:30 p.m., on the above date, in City Hall Alba Room of the City of Medford by Chair Gregory Yechout, with the following Members in attendance:
BOARD MEMBERS:
Present
Gregory Yechout, Chair
Bill Dames, Secretary (arrived at 6:35 p.m.)
Jim Kuntz, Council Representative
Claudette Moore
Joy Pelikan
Eric Stark
Absent
Jason Anderson, Council Representative
Dick Entinger
Skip Patterson, Vice-Chair
STAFF:
Present
Errin Sills, Office Administrator
Frances Cano, Administrative Support Tech
Dan Thorndike, Attorney
Pursuant to ORS 192.660(2)(e), ?The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.?
Pursuant to ORS 192.660(2)(h), ?The governing body of a public body may hold an executive session to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.
EXECUTIVE SESSION CLOSED AT 6:39 P.M.
B.
Open Session
I.
Roll Call
1.1 A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Open Session at 7:00 p.m., in City Hall Council Chambers of
the City of Medford, on the above date, by Chair Gregory Yechout, with the following Members and Staff in attendance:
BOARD MEMBERS:
Present
Gregory Yechout, Chair
Bill Dames, Secretary
Jim Kuntz, Council Representative
Claudette Moore
Joy Pelikan
Eric Stark
Absent
Jason Anderson, Council Representative
Dick Entinger
Skip Patterson, Vice-Chair
STAFF:
Present
Errin Sills, Office Administrator
Frances Cano, Administrative Support Tech
Dan Thorndike, Attorney
II.
Minutes
2.1 Minutes for the February 26, 2008 and February 28, 2008 Medford Urban Renewal Agency Board Meeting were submitted.
Chair Gregory Yechout inquired whether there were any corrections to the February 26, 2008 or to the February 28, 2008 of Medford Urban Renewal Agency Board Meeting Minutes. Hearing no corrections or additions, Mr. Yechout stated that the Minutes stand approved as submitted.
III.
Communications from the Audience
There were none.
IV.
Communications from Staff
4.1 Project Updates
A. PowerPoint Presentation
Staff presented a PowerPoint Presentation with an introduction of Medford Urban Renewal Agency?s Board of Directors Officers and Members.
Staff gave a presentation on the current Capital Projects; Bartlett Street Improvement, Evergreen Mixed-Use, The Commons, and the Façade Grant Program.
V.
Written Communication
5.1 Article: Oregon Solutions, re: ?Oregon Solutions Builds on Success? and ?Surprise Finish to Special Session:? submitted by Mike Dyal, CMO
Chair Gregory Yechout reported that the article, ?Oregon Solutions Builds on Success? comments on additional funds designated by Governor Ted Kulongoski on the biennium. It is an informative article relating to the downtown community in general.
. VI.
Reports from Chair
There were none.
VII.
Reports from Committee
7.1 Parking Committee
Staff reported that the agenda for the March 12, 2008 meeting was included in the Board packet.
Staff reported that the Parking Committee agenda included, such items as; the Parking tri-fold and pocket size brochures; repainting the reserved space signage in Parking Lots #4 and #5; the repainting of tic-marks in the downtown area to commence in the Spring of 2008; the City has posted 6 new ?No Stopping, Standing or Parking 11pm to 4am? signs on Bartlett Street between the Middleford Parking Structure and Main Street; and the ?WE CARE? Program which continues to see a positive influence in downtown.
Staff handed out the finished tri-fold and pocket size brochures. Staff commented that there are additional parking brochures available at the Agency office for anyone wanting to display them at their place of business or to hand out to their customers or clients.
Chair Gregory Yechout inquired who would receive the new brochures.
Staff stated that the tri-folds would be for the Downtown Merchants to display on their business counter tops. The pocket size brochures are designed specifically for Parking Enforcement to hand out as part of their public relations program along with an issued citation.
Chair Gregory Yechout stated that the pocket size brochures are a great way to inform the public.
Staff reported that the next Parking Committee meeting will be held on Wednesday, March 12, 2008 at 8:00 a.m. The meeting will be held at the Medford Urban Renewal Agency office located at 45 South Holly Street.
7.2 Marketing Committee
Staff reported that the Marketing Committee agenda for the March 19, 2008, meeting was included in the Board packet.
Staff reported that the Marketing Committee agenda includes; the ?Taste of History?; the Banner Program; and the Medford Urban Renewal Agency informational brochures.
Staff handed out the finished Medford Urban Renewal Agency?s informational brochures. Staff commented that there are additional brochures for anyone wanting to display them at their place of business or to hand out to their customers or clients.
Staff reported that the next Marketing Committee meeting will be held Wednesday, March 19, 2008 at 5:30 p.m. The meeting will be held at the Medford Urban Renewal Agency office located at 45 South Holly Street.
VIII.
Business
8.1 Consideration of Resolution No. 08-02-02 approving a First Addendum to ?Employment contract between Medford Urban Renewal Agency and Jackie L. Rodgers, Executive Director?
Chair Gregory Yechout stated that due to the two Committee Members, who are on the Review Committee being absent; he would entertain a motion to table this agenda item to the next regular Board meeting, where it could be discussed in further detail with those two Committee members.
Claudette Moore inquired whether all the Board Members participated in the review of Resolution No. 08-02-02.
Chair Gregory Yechout stated all the Board Members had the opportunity to participate on the Review Committee. Chair Yechout stated that the Review Committee Chair, Skip Patterson, would be able to better respond to any question or comment.
Eric Stark stated that each Board Member was sent the review packet with a request to respond. The Review Committee Chair then compiled the information.
MOTION: It was moved by Jim Kuntz to defer Resolution No. 08-02-02 to the next regular Board meeting. Bill Dames seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Bill Dames, Jim Kuntz, Claudette Moore, Joy Pelikan, Eric Stark and Gregory Yechout.
IX.
Comments from City Council Representatives
There were none.
X.
Comments from Board
Bill Dames reported that according to the media?s reporting in the local newspaper, it gives the impression that the Agency is waiting to develop the Evergreen Mixed-Use. When in actuality the Agency is actively seeking a developer who is interested in building. The Agency is open to proposals.
Jim Kuntz commented that Bill Hoke, Deputy City Manager, as well, can be reached at the City Manager?s office for those interested in the Evergreen Mixed-Use development.
Eric Stark suggested Staff inform the Board, at a future meeting, what steps the Agency and/or City is doing in researching for project developers for the Evergreen Mixed-Use.
XI.
Adjournment
The meeting was adjourned at 7:18 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.
______________________________________
Submitted by:
Frances Cano, Administrative Support Technician
_____________________________________
Approved by:
Gregory Yechout, Board Chair
3.11.2008 Agenda
A. Executive Session
1. Pursuant to ORS 192.660(2)(e), ?The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.?
B. Open Session
1. Attendance
1.1 Roll Call
2. Approval of Minutes
2.1 Board Minutes of February 26, 2008
2.2 Board Minutes of February 28, 2008
3. Communications from Audience (Non-Agenda Items)
4. Communications from Staff
4.1 Project Updates
a. Powerpoint Presentation
5. Written Communications
5.1 Article: Oregon Solutions, re: ?Oregon Solutions Builds on Success? and
?Surprise Finish to Special Session:? from Mike Dyal, CMO
6. Report from Chair
7. Report from Committees
7.1 Parking Committee (Agenda, March 12, 2008)
7.2 Marketing Committee (Agenda, March 19, 2008)
8. Business
8.1 Consideration of Resolution No. 08-03-04 approving a First Addendum to ?Employment contract between Medford Urban Renewal Agency and Jackie L. Rodgers, Executive Director.?
9. Comments from City Council Representatives
9.1 Council Draft Minutes
10. Comments from Board
11. Adjournment
NEXT REGULAR BOARD MEETING: TUESDAY, MARCH 25, 2008