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2.28.2006 Medford Urban Renewal Agency Board of Directors - Minutes
I.
Roll Call
1.1 A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Open Session at 7:00 p.m., in City Hall Conference Room 338 of the City of Medford, on the above date, by Chair Eric Stark with the following Members and Staff in attendance:
BOARD MEMBERS:
Present Absent
Jason Anderson Rachel Chartier
Bill Dames Peter Naumes
Dick Entinger (7:04 p.m.) Joy Pelikan
Skip Knight
Skip Patterson
Eric Stark
STAFF:
Present
Eric Iversen
Jackie Rodgers
Terri Rozzana
GUEST:
Jerry Miller, Medford Downtown Parking District Committee Chair
Don Burt, DRB Consulting, Inc.
II.
Minutes
2.1 Minutes for the February 7, 2006 Medford Urban Renewal Agency Board of Directors meeting were submitted.
MOTION: It was moved by Skip Knight to approve the minutes of the February 7, 2006 Board meeting. Skip Patterson seconded the motion.
VOTE: The following Board members approved the motion with an affirmative vote: Jason Anderson, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, and Eric Stark.
III.
Communications from the Audience
There was none.
IV.
Communications from Staff
4.1 Bella Vita
Staff reported Terry Cook, Cook Development Corporation, will be the CM/GC for the Bella Vita Project. According to Terry Cook, the project is estimated to break ground mid to late March 2006.
4.2 Evergreen Way, Phase 2 Construction
Staff reported that construction is proceeding on schedule. Completion of Evergreen Way from 4th Street to 10th Street is scheduled for late March 2006.
4.3 ConnectOregon Update
The Agency submitted a proposal for a $4.2 million ConnectOregon grant request to facilitate the relocation of Greyhound into a new shared facility with RVTD. An RVTD-lead project, the new building would also include the relocation of RVTD’s corporate offices to the Transit Center in Downtown Medford. The final decision of the recipients for the ConnectOregon grant is scheduled for July 2006. Letters of support were received from the Mayor and Lithia.
4.4 RCC/SOU
Wednesday, March 1, 2006 at 1:30 p.m., Skip Patterson and Jackie Rodgers will attend a meeting for the kick-off of the RCC/SOU joint facility project. Participation will include public and private sectors.
4.5 Middleford Commons – Letter of Intent
Staff reported that the Middleford Commons Project Letter of Intent, for the purpose to express intended due diligence by all relevant parties toward the common goal to secure participation in the Middleford Commons Project, will be presented by the City on Thursday, March 2, 2006 at 12:00 p.m. to City Council for their approval.
4.6 South Gateway DDA
Staff reported that on Friday, January 20, 2006 a joint meeting with TRF, Jackson County, City of Medford, and Medford Urban Renewal Agency was held. The City subsequently reviewed used square footage numbers.
At the December 13, 2005 Board meeting Mr. Steven Lathrop addressed the Board with his concerns regarding interpretation of the South Gateway DDA (Disposition and Development Agreement) and the build-out limitation of 600,000 square feet. On February 9, 2006 the City of Medford approved TRF’s request to build-out to accommodate Sycan’s development.
Staff thanked Mr. Skip Knight and Mr. Skip Patterson for their participation in the negotiations.
4.7 Parking Study
Staff reported that a Parking Demand Analysis would be conducted for the proposed Middleford Commons Project area, at a cost of approximately $15,000. The Agency released Request for Proposals and received a qualified proposal from Walker Parking Consultants of San Francisco, California. Work on the Parking Study will begin in March.
4.8 Budget Calendar Fiscal Year 2006-2007
Staff reported that the Budget Calendar for Fiscal Year 2006-2007 was included in the Board packet and informed the Board that the Budget Committee and Board would meet on May 9, 2006 to review and have the opportunity to approve the Budget of Fiscal Year 2006-2007. Staff stated that the Budget Calendar would be sent to the Budget Committee Wednesday, March 2, 2006.
V.
Written Communications
There was none.
VI.
Report from Chair
There was none.
VII.
Reports of Committees
7.1 Parking Committee
Staff introduced Jerry Miller, Chair of the Medford Downtown Parking District Committee. Mr. Miller presented a letter and certificate of appreciation in recognition of Mr. Dick Entinger’s service, from 2002 to 2006, as Board Liaison to the Medford Downtown Parking District Committee.
VIII.
Business
8.1 Consideration of Resolution No. 06-02-08 approving and authorizing Change Order No. 003 amending the Guaranteed Maximum Price from Skanska USA Building, Inc. for construction of Parking Facility No. 2.
Staff stated that construction of Parking Structure No. 2 (Evergreen Parking Facility) is complete. The total amount of Changer Order No. 003 is $90,830. As a result of the structural soil issue and related delays $75,289 was initiated. Additional costs relating to miscellaneous modifications include $75,541. When adjusted for $60,000 in liquidated damages, the net change order totals $90,830.
MOTION: It was moved by Dick Entinger to approve Resolution No. 06-02-08 approving and authorizing Change Order No. 003 amending the Guaranteed Maximum Price from Skanska USA Building Inc. for construction of Parking Facility No. 2. Skip Patterson seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, and Eric Stark.
Skip Knight inquired whether structural warranties ever extend beyond one year. Staff stated that individual warranties extend longer than one year but are not aware of structural warranties extending more than one year.
Skip Patterson suggested Staff conduct a quarterly walk-through of completed projects, taking photographs of any issues that require addressing.
8.2 Consideration of Resolution No. 06-02-07 approving the Reciprocal Easement Agreement for Evergreen Way Mixed-Use Development between the Medford Urban Renewal Agency and Cook Development Corp.
Staff reported that in December of 2004 the Board of the Medford Urban Renewal Agency adopted Resolution No. 04-12-40 approving a Disposition Development Agreement setting forth conditions of development of the Evergreen Way Mixed-Use Development. Prior to the conveyance of any phase of the Project, it is necessary that the Agency and Developer have prepared and approved a Reciprocal Easement Agreement addressing: 1) Ingress; 2) Access; 3) Maintenance and utilities related to or affecting the Parking Structure and each Project phase; 4) Standards of operation and maintenance; 5) Repair, maintenance, alteration and reconstruction; and 6) Such other items related to the parties’ mutual use and enjoyment of the Parking Structure and Projects, including a lease or leases for parking as outlined in the DDA.
MOTION: It was moved by Skip Patterson approve Resolution No. 06-02-07 approving the Reciprocal Easement Agreement for Evergreen Way Mixed-Use Development between the Medford Urban Renewal Agency and Cook Development Corp. Skip Knight seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, and Eric Stark.
8.3 Consideration of Resolution No. 06-02-04 approving additional compensation for Agency personnel.
The Board of Directors of the Medford Urban Renewal Agency has recommended this occasional absorption of extra duties be compensated by a one-time additional gross payment of Five Hundred Dollars ($500) to the Agency’s Administrative Support Technician.
Staff informed the Board that the Agency’s Administrative Support Technician, Terri Rozzana, has, since the resignation of the Agency Executive Director effective December 6, 2005 occasionally absorbed extra duties. The Agency’s Acting Executive Director personally complimented Terri Rozzana for her occasional absorbed extra duties.
MOTION: It was moved by Skip Knight to approve Resolution No. 06-02-04 approving additional compensation for Agency personnel. Dick Entinger seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, and Eric Stark.
IX.
Comments from City Council
9.1 Council Actions Report, February 16, 2006
Staff reported that a resolution for the Letter of Intent to express intended due diligence by all relevant parties toward the common goal to secure participation in the Middleford Commons Project will be presented to City Council for approval.
X.
Comments from Board
There were none.
XII.
Adjournment
The meeting was adjourned at 7:25 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.
______________________________________
Submitted by:
Terri L. Rozzana
Administrative Support Technician
_____________________________________
Approved by:
Eric Stark, Board Chair2.28.2006 Agenda
1. Attendance
1.1 Roll Call
2. Approval of Minutes
2.1 Board Minutes of February 7, 2006
3. Communications from Audience (Non-Agenda Items)
Comments will be limited to 5 minutes per individual a group or organization. PLEASE SIGN IN.
4. Communications from Staff
4.1 Bella Vita
4.2 Evergreen Way, Phase 2 Construction
4.3 ConnectOregon Update
4.4 RCC/SOU
4.5 Middleford Commons- Letter of Intent
4.6 South Gateway DDA
4.7 Parking Study
4.8 Budget Calendar Fiscal Year 2006-2007
5. Written Communications
6. Report from Chair
7. Report from Committees
7.1 Parking Committee
8. Business
8.1 Consideration of Resolution No. 06-02-08 approving and authorizing Change Order No. 003 amending the Guaranteed Maximum Price from Skanska USA Building, Inc. for construction of Parking Facility No. 2.
8.2 Consideration of Resolution No. 06-02-07 approving the Reciprocal Easement Agreement for Evergreen Way Mixed-Use Development between the Medford Urban Renewal Agency and Cook Development Corp.
8.3 Consideration of Resolution No. 06-02-04 approving additional compensation for Agency personnel.
9. Comments from City Council Representatives
9.1 Council Actions, February 16, 2006
10. Comments from Board
11. Adjournment
NEXT BOARD MEETING: TUESDAY, MARCH 14, 2006