GOVERNMENT

Downtown Medford

Board of Directors Board Minutes

  • Minutes
  • Agenda
    2.13.2007 Medford Urban Renewal Agency Board of Directors - Minutes

    A.
    Executive Session

    A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:34 p.m., on the above date, in City Hall Conference Room 338 of the City of Medford by Acting Chair Greg Yechout, with the following members in attendance:

    BOARD MEMBERS:
    Present
    Greg Yechout, Secretary
    Jason Anderson, Council Representative
    Bill Dames
    Dick Entinger
    Jim Kuntz, Council Representative
    Skip Patterson
    Joy Pelikan

    Absent
    Eric Stark, Chair
    Peter Naumes, Vice-Chair

    STAFF:
    Present
    Jackie Rodgers, Executive Director
    Terri Rozzana, Administrative Support Technician

    Pursuant to ORS 192.660(2)(e), “The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.”

    EXECUTIVE SESSION CLOSED AT 7:00 P.M.

    B.
    Open Session
    I.
    Roll Call

    1.1 A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Open Session at 7:03 p.m., in City Hall Council Chambers of
    the City of Medford, on the above date, by Acting Chair Greg Yechout, with the following Members and Staff in attendance:

    BOARD MEMBERS:
    Present
    Greg Yechout, Secretary
    Jason Anderson, Council Representative
    Bill Dames
    Dick Entinger
    Jim Kuntz, Council Representative
    Skip Patterson
    Joy Pelikan

    Absent
    Eric Stark, Chair
    Peter Naumes, Vice-Chair

    STAFF:
    Present
    Jackie Rodgers, Executive Director
    Terri Rozzana, Administrative Support Technician

    Greg Yechout welcomed and presented newly appointed City of Medford Council Representative Mr. Jim Kuntz a certificate of appointment to the Medford Urban Renewal Agency Board of Directors.

    II.
    Minutes

    2.1 Minutes for the January 9, 2007 Medford Urban Renewal Agency Board of Directors meeting were submitted.

    Acting Chair Greg Yechout inquired whether there were any corrections to the Medford Urban Renewal Agency Board Minutes of January 9, 2007. (There was no January 23, 2007 Board meeting).

    MOTION: It was moved by Skip Patterson to approve the minutes of the January 9, 2007 Board meeting. Bill Dames seconded the motion.

    Hearing no corrections, Mr. Yechout stated that the Minutes stand approved as submitted.

    III.
    Communications from the Audience

    Greg Yechout stated that Mr. Bill Dames would brief the Board on parking concerns that have recently been brought to his attention.

    Mr. Dames reported that normally parking concerns are first presented to the City of Medford Downtown Parking District Committee who then reviews the concerns and forwards their recommendation to the Board for final approval. Members of the audience would speak this evening bringing forth their concerns with downtown parking. Mr. Dames encouraged members of the audience to contact the City of Medford Downtown Parking District Committee on a regular basis with their concerns.

    Greg Yechout informed speakers that they were allotted five (5) minutes to speak if they were representing a group and three (3) minutes if speaking as an individual.

    Mike Mikes, 132 E. Main Street, Unit B, Medford, Oregon representing himself and other downtown merchants stated that (in his opinion) the City of Medford Downtown Parking District Committee does not represent the people downtown. Mr. Miles expressed his view that there are parking problems in downtown and certain recommended solutions should be considered by the Board and Parking Committee.

    Richard Rogers, owner of American Hearing Aid Systems, located at 42 South Central, Medford, Oregon, expressed his opinion on downtown parking concerns and issues. He stated he did not know the solution.

    Ken Deal, one of the owners of Corks Wine Bar located at 235 Theater Alley, Medford, Oregon stated his concerns and questions regarding Downtown parking.

    Jason Anderson inquired whether Mr. Deal’s customer’s park in the Middleford Parking facility since there is ample parking. Mr. Deal stated that the Middleford Parking Facility is very convenient for a lot of the people, but for some people with disabilities and have gotten on in age, it is not as convenient to get down to his establishment or the Craterian Theater.

    Bill Dames inquired whether it would help for the business owners to inform their customers of where they could park. Mr. Deal did not answer the question. Instead he referred to Rogue Community College students being a separate issue. Mr. Deal went on to say that he liked the suggestion of a customer citation validation program.

    Skip Patterson stated that there may be a misunderstanding regarding parking tickets. The money that is received by the Medford Urban Renewal Agency from citations is to administer parking expenses that occur. Mr. Patterson suggested a citizen’s task force of downtown merchants that belong to an organization such as the Heart of Medford Association and/or the Medford Chamber that concentrate exclusively on downtown parking and working with the Medford Downtown Parking District Committee. Mr. Deal reported anything that opens up the ability for change on what is going on right now will help. Mr. Deal also stated that the last thing they wanted to hear as a downtown retailer is that another task force is going to look at the situation, we want change.

    Greg Yechout stated that, as a group, he appreciates the attendance and is receptive of their ideas and suggestions.

    Skip Patterson clarified his earlier statement by stating that a task force would spend two to three hours, one time, with the Parking Committee to come up with a viable solution to the problem.

    Chris Lachner, 725 Royal Avenue, Medford, Oregon expressed her concerns regarding senior citizen parking.

    Greg Yechout stated that he appreciated the comments made this evening and agreed with Mr. Patterson’s suggestion of a research and study committee for a year, gathering and presenting specific solutions to the Parking Committee, which would forward them to the Board for approval.

    Bill Dames mentioned that students, merchants, owners and employees routinely move their vehicles through out the day.

    Staff reported that the Medford Downtown Parking District Committee meets the second Wednesday of the month, 8:00 a.m. in the Medford Urban Renewal Agency Conference Room at 45 South Holly Street.

    Dick Entinger inquired of the audience whether anyone would like to be on the Medford Downtown Parking District Committee. Two hands were raised. One member of the audience inquired whether any of the current members on the Parking Committee were merchants. Staff reported that out of the five current members, four were business owners and the other member was a Rogue Community College Representative. Two applicants applying for membership on the Parking Committee were to be discussed in Agenda Item 8.5. One is a business owner and the other is a business manager. (See X. Comments from Board)


    IV.
    Communications from Staff

    4.1 Project Updates

    a. Bartlett Street Improvement

    Staff reported that the Agency has met with Public Works to receive their input on restrictions regarding the planning of improvements from Bartlett Street between 9th and Main Streets. The Agency has contracted Cameron, McCarthy, Gilbert and Scheibe as the Design and Landscape Architect firm.

    Cameron, McCarthy, Gilbert and Scheibe will be in Medford next Wednesday to meet throughout the day to present conceptuals to different groups, including City Departments, Rogue Community College, Southern Oregon University, affected property owners, and the Downtown Design Committee. The Board will be apprised of the outcome of those meetings.

    b. Middleford Commons

    Staff stated that the property acquisition process in the Middleford Commons project is continuing as anticipated. Any further update should be requested from the City.

    c. Engineer of Record RFP

    Staff reported that responses to the Engineer of Record Request for Proposals are due tomorrow, February 14, 2007. The Engineer of Record will provide engineering services, including construction management, over the next three (3) years. The City contracts similarly for an Engineer of Record that is project-driven, based on the type of project requiring their services.

    d. Façade Program

    Habanero’s Restaurant on Front Street has completed its Façade project. The Agency is processing the paperwork during the next accounts payables run. Other Façade projects that are outstanding are: Hubbard’s Hardware, Rack’Em and Norris Shoes.

    e. 9th Street Bridge Lighting

    Staff reported that this is a City Public Works project. Tad Blanton of Public Works has offered to do the installation of different lights at both ends of the 9th Street Pedestrian Bridge, which the City is improving. Staff advised Mr. Blanton that the Agency has a supply of our newest lighting (acorn style) that can be installed for this project.

    Jim Kuntz inquired of the current locations of the acorn style lights. Staff informed Mr. Kuntz that the acorn style lighting is installed around City Hall and in front of the Medford Urban Renewal Agency, for example.

    f. Grant Writer

    The Grant Writer Committee met with the PARC firm last week and agreed to contract with them for grant writing based on the matrix of potential grants they presented. PARC will address the grants individually with a not-to-exceed application cost. PARC may also be used to administer certain grants, particularly “base” grants that could spawn residual grants, such as the EPA grant the Agency currently has.

    V.
    Written Communications

    5.1 Thank You: Naumes Family

    Greg Yechout stated that the Agency received a thank you card from the Naumes Family for the Agency’s acknowledgement of the passing of the wife of Board Member Peter Naumes, who was not in attendance.

    5.2 Mayor and City Council Contact Telephone Numbers

    Greg Yechout reported that the Mayor and City Council telephone numbers for public contact were included in the Board packet.

    5.3 Mike Miles 01/28/07 letter to Medford Urban Renewal Agency and MURA 01/30/07 response

    Greg Yechout stated that the Downtown Parking Committee will address this letter and make recommendation to the Board if required, and as discussed earlier, hope those in attendance at this evening’s meeting will present their concerns to the Parking Committee.

    5.4 Letter: Mike Miles 02/05/07 to Bill Dames and Medford Urban Renewal Agency

    Greg Yechout reported that the Downtown Parking Committee will address this letter and make recommendation to the Board, if so deemed.

    5.5 Comments and Recommendations: Mike Miles, undated to City Manager and City Council

    Grey Yechout reported that the Downtown Parking Committee will address this letter and make recommendation to the Board, if so deemed.


    5.6 Comments: Mike Miles, undated to Dr James Smith, Downtown Merchant

    Grey Yechout reported that the Downtown Parking Committee will address this letter and make recommendation to the Board, if so deemed.

    VI.
    Report from Chair

    There was none.

    VII.
    Reports of Committees

    7.1 Parking Committee

    Staff reported that the next Parking Committee meeting is scheduled for Wednesday, February 14, 2007 at 8:00 a.m. in the Medford Urban Renewal Agency Conference Room at 45 South Holly Street. Staff also stated that the meeting is open to the public and that the meeting room is not extensively large but room will be made for anyone who cares to attend.

    7.2 Downtown Design Committee

    Staff reported that the Downtown Design Committee has been rescheduled to February 21, 2007 due to Cameron, McCarthy, Gilbert and Scheibe addressing the conceptuals of the Bartlett Street Improvement Project between 9th and Main Streets.

    7.3 Marketing Committee

    Staff stated that the Marketing Committee meeting has been rescheduled to Wednesday, February 28, 2007 to accommodate the Wednesday, February 21, 2007 Downtown Design Committee gathering.

    7.4 Committees Membership

    Staff reported that several position openings will be addressed under the Business portion of the Agenda.

    VIII.
    Business

    8.1 Consideration of Resolution No. 07-02-02 authorizing the issuance and sale of Tax Exempt Second Lien Series 2007 Urban Renewal Bond bank placement with Bank of America.

    Staff stated that on January 9, 2007 by Resolution No. 07-01-01 the Board approved the selection of Bank of America for the Second Lien Urban Renewal Bond Series 2007. At that time the estimated amount of the borrowing was $2,550,000 at an estimated rate of 4.55%. The final rate was to be determined at time of closing. The competing bank offered a rate of 5.63%.

    Bond documents have since been completed in preparation of a closing on February 16, 2007. The locked-in final rate is 4.65% and the total amount borrowed is $2,570,000. The increase in rate is the result of upward market rate changes.

    The final rate is 10 basis points above the initial proposal and is a reflection of the market. The final rate at 4.65% remains competitive.

    It was Staff’s recommendation to the Board that they approve Resolution No. 07-02-02 authorizing the issuance and sale of Tax Exempt Second Lien Urban Renewal Bond Series 2007 bank placement with Bank of America.

    MOTION: It was moved by Skip Patterson to adopt Resolution No. 07-02-02 authorizing the issuance and sale of Tax Exempt Second Lien Series 2007 Urban Renewal Bond bank placement with Bank of America, N.A. Dick Entinger seconded the motion.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Bill Dames, Dick Entinger, Jim Kuntz, Skip Patterson, Joy Pelikan, and Greg Yechout.

    8.2 Discussion: Supplemental Budget Fiscal Year 2006-2007

    Staff reported that the current Fiscal Year 2006-2007 Budget was adopted with the understanding that if the Middleford Commons Disposition and Development Agreement (DDA) was approved, changes to the Budget would have to be made to accommodate the conditions of the Disposition and Development Agreement. The Middleford Commons DDA has been approved and imposes on the Agency certain requirements with regard to land assemblage that are beyond the resources of the current budget. In order to accommodate the additional funding needs generated by the Disposition and Development Agreement in Fiscal Year 2006-2007, the Agency obtained additional funding through a Series 2007 Bond sale in the amount of $2,570,000. Prior to spending the bond proceeds, it is necessary that the Fiscal Year 2006-2007 Budget be amended to reflect additional revenues and expenditures.

    It was Staff’s recommendation that the Board direct Staff to prepare a resolution adopting a Supplemental Budget for the Medford Urban Renewal Agency for the Fiscal Year 2006-2007 commencing July 1, 2006.

    The Board directed Staff to prepare a resolution adopting a Supplemental Budget for the Medford Urban Renewal Agency for the Fiscal Year 2006-2007 commencing July 1, 2006.

    8.3 Consideration of Resolution No 07-02-03 affirming Bella Vita Reuse Value

    Staff stated that with the adoption of the Evergreen Way Mixed-Use Disposition and Development Agreement (DDA) in December 2004 the Agency agreed to sell all three (3) phases of the Evergreen Way Project to Cook Development Corporation for a total price of $200,000. In the Disposition and Development Agreement the sale price is referred to as the Purchase Price. It was also agreed that the Purchase Price would be confirmed and supported by an appraisal to be completed at a later date, and that the Purchase Price would be affirmed as the fair reuse value of the Property pending completion of the appraisal.

    The term “fair reuse value” is defined in ORS 457.230 as the value at which an urban renewal agency, in its discretion, determines that land should be made available in order for its development of purposes specified in the urban renewal plan.

    MOTION: It was moved by Bill Dames to adopt Resolution No. 07-02-03 affirming the Purchase Price as set forth in Section 3.3 of the Evergreen Way Mixed-Use Project Disposition and Development Agreement (DDA) as the fair reuse value for Phases I, II, and III of the Evergreen Way Mixed-Use Project. Joy Pelikan seconded the motion.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Bill Dames, Dick Entinger, Jim Kuntz, Skip Patterson, Joy Pelikan, and Greg Yechout.

    8.4 Consideration of Resolution No. 07-02-04 approving the Evergreen Way Master Condominiums Plat, Declaration, and By-laws

    Staff reported that previously, Staff was directed to finalize the Reciprocal Easement Agreement (REA) to the Evergreen Way Mixed-Use Project which is tonight being resubmitted as a Condominium Declaration. Mr. Gene Grant of the legal firm Davis, Wright, Tremaine, LLP, would present and explain the documents. Upon completion of Mr. Grant’s presentation and any questions, it was the recommendation of Staff that the Board approve the Master Condominium Documents.

    Mr. Gene Grant briefly explained the legal reasons as to why the Reciprocal Easement Agreement (REA) was resubmitted as a Master Condominium Declaration. Prior to conveyance of air-rights, ORS 100 requires that the Agency prepare and record condominium documentation identifying each phase to be conveyed.

    The Evergreen Mixed-Use project is referred to as a “flexible condominium” with only one (1) unit, the Parking Unit, with three (3) tracts for future development. All units and tracts are described both horizontally and vertically. When recorded, the Agency can convey the tracts to a developer. Upon completion of each tract the developer will file a supplemental plat and declaration for that tract, i.e. upon completion of construction for Phase 1 there will be a condominium plat filed by the developer creating twenty-four (24) residential units and four (4) commercial units, thereby allowing the developer to sell and convey individual units. Mr. Grant also stated that the Declaration and By-laws have been modified to comply with the requirements of ORS 100.
    The Evergreen Way Master Condominiums Plat, Declaration and By-laws have been forwarded to the Real Estate Commission (REC) for their review and approval. Once approved by the Real Estate Commission the Agency will finalize and record the documents, thereby allowing conveyance to Cook Development Corporation of each phase.

    Jason Anderson stated that he had two concerns; 1) His understanding from the Disposition and Development Agreement is that the shared percentage of the parking garage was going to be limited to the first floor and what he reviewed in the documents is that the entire building is tied up. Mr. Grant stated that they have not tied up the entire parking garage. The only right the developer has is that an easement is in place for the vehicles to go through the drive aisles to get to the dedicated parking for the residential area. There is a series of easements for the mixed-use buildings. One is the drive aisles to gain access into the basement where the residents have a right to park and second there are easements for the common areas.

    Jason Anderson inquired as to the reason of giving ownership rights. Mr. Anderson also stated that he disagreed since the way he reads the documents is that the whole parking unit is the entire unit. Mr. Grant stated that the parking garage is a single unit. The mixed-use buildings are being built on top of the parking unit. Parking for the residential and mixed-use is in the garage, they have permanent rights to park their vehicles in that garage so they are tied together.

    Jason Anderson inquired whether you could give rights without giving ownership rights. Mr. Grant stated that residents do not own the parking garage. The residents have easements to get to the parking spaces they lease. The residents’ only access into the mixed-use building is through the parking garage.

    Mr. Anderson stated that he does not have a problem with any of the easements. The problem he has is with the ownership rights. Mr. Grant stated that the Medford Urban Renewal Agency owns the parking garage in its entirety. The developer will not own the parking garage. They will own zero percent of the parking garage, they get no ownership whatsoever. Mr. Grant believes that Mr. Anderson’s misunderstanding is what the Agency is going to deed to the developer. The Agency is going to give the developer a deed to air space above the parking garage. That deed will state initially a variable tract and that tract is defined on the plat as to not include any of the parking garage, it is just the air that they are going to build their mixed-use building.

    Jason Anderson inquired whether the Medford Urban Renewal Agency by virtue of entering into the condominium project with the developer and the non variable units going to be a party to the entire development encompassing all of the project. Mr. Grant stated that the parking garage unit will be one unit in the condominium. Just like if you bought a unit in an apartment building that was a condominium, you own that unit one hundred percent. That unit is always a part of the condominium. The condominium is a form of tenancy in common. In other words if you own a building with a partner, there is two of you on the deed, with you own fifty percent interest and your partner owns fifty percent interest, you are co-tenants. Each owns an undivided interest in that building. That is what a co-tenancy is. The only difference with a condominium is that the undivided percentage ownership is limited to the land the building is divided into units. In the Evergreen Way Mixed-Use project this is a condominium that will consist of four buildings. You can have a single building condominium like your normal apartment building or you can have a multi-building condominium which each building is a unit. That is the case with the Evergreen Mixed-Use project you have the land with four buildings on it. You are going to sell three of those tracts that become units to the developer and keep the parking garage unit.

    Jason Anderson stated that the garage unit is tied into the entire project and has to abide by the rules of the voting requirements, being fifty-fifty. Mr. Anderson stated that his main concern is that “we have tied three out of the four floors unnecessarily to this project and that those three floors, that most of us had no intention of being tied up in this development, those three floors being for public use outside of this development could be drawn into an arbitration unnecessarily. Mr. Grant replied that Mr. Anderson is using the word unnecessarily and that is where he is making the mistake. The parking garage includes serving the three mixed-use buildings. You can not separate one floor out. The buildings serve each other and the parking garage serves the mixed-use buildings, they have to be tied together in an agreement or declaration of covenants, conditions, restrictions and easements. Under Oregon law you can not do this project with a Reciprocal Easement Agreement because the Agency has entered into a binding contract with the developer to deed a fee title interest in the air space to the developer where he is going to build those buildings. Without realizing the implication of the Disposition and Development Agreement the Agency has to create a condominium so that it can convey the fee title to the developer as agreed.

    Jason Anderson inquired whether it was possible to give the Agency more voting rights so that the Agency is not subject to a deadlock requiring an arbitrator. Mr. Grant stated it is done in mixed-use condominium projects. It does create a majority/minority situation where the developer could be abused. The courts have stated that the majority owner becomes the fiduciary for the minority owners and those fiduciary duties are the duties of a trustee.

    Skip Patterson inquired whether requirements for the number of parking units for the condominiums as stated in the Disposition and Development Agreement has not changed. Mr. Grant reported that the number of parking units for the condominiums as stated in the Disposition and Development Agreement have not changed. Attorneys’ for Cook Development Corporation have approved the condominiums plat, declaration and by-laws.

    Greg Yechout inquired whether the Evergreen Way Mixed-Use project was unique with the public private partnership compared to other projects Mr. Grant has been involved with. Mr. Grant stated that the uniqueness in the Evergreen Way Mixed-Use project is the Agency retaining 97% ownership of the land which is consistent with the Disposition and Development Agreement.

    Greg Yechout inquired as to the relationship of the public ownership and whether one of the units had a hazardous waste problem or was condemned. Mr. Grant reported that the developer is more concerned regarding the hazardous materials under the parking garage. There are solvents in the soil that has been remedied. The remedy was to leave the solvents in place with a no further action letter that is on record. The declaration states that if a particular part of the condominium has a hazardous substance problem it is the responsibility of the owner of the unit where the problem is located.

    MOTION: It was moved by Skip Patterson to adopt Resolution No. 07-02-04 approving the Evergreen Way Master Condominiums Plat, Declaration, and By-laws. Bill Dames seconded the motion.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Bill Dames, Dick Entinger, Jim Kuntz, Skip Patterson, Joy Pelikan, and Greg Yechout.

    8.5 Consideration to appoint two members and reappoint one member to the City of Medford Downtown Parking District Committee

    Staff reported that there are currently two membership vacancies and one term expiration of the City of Medford Downtown Parking District Committee. The positions have been advertised in the Mail Tribune. Applications have been received from Mr. Thomas (Tom) Basgen and Ms. Velda Welch. Mr. Mullaly has applied for reappointment to his position that expired January 31, 2007. Applications are complete. The Parking Committee submits its recommendation of appointment of the three applicants.

    Jason Anderson inquired if there were any additional applicants besides the ones being presented. Staff reported that the Agency received an application from Mr. Mike Miles after the submittal deadline and after the Parking Committee had met and forwarded their recommendation of appointment of the three applicants mentioned earlier. Mr. Miles’ application for membership will be presented for consideration by the Parking Committee for recommendation to the Board at its February 14, 2007 meeting.

    Jason Anderson stated that it was disappointing in that so many people showed up this evening and nobody wants to volunteer a few hours of their time to fix a problem; they would rather sit on the outside and throw stones. Staff added that the two applicants are downtown merchants. One is with the Medford Builders Exchange and the other one is the manager of the Medford Market Co-op. The reappointment is Mr. Larry Mullaly of Rogue Community College.

    MOTION: It was moved by Jason Anderson to appoint Mr. Thomas (Tom) Basgen and Ms. Velda Welch and reappoint Mr. Larry Mullally as members of the City of Medford Downtown Parking District Committee. Dick Entinger seconded the motion.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Bill Dames, Dick Entinger, Jim Kuntz, Skip Patterson, Joy Pelikan, and Greg Yechout.

    8.6 Consideration to reappoint two standing members to the Medford Urban Renewal Agency Budget Committee

    Staff reported that the Agency Budget Committee position terms for Mr. Eric Dames, Ms. Cathy deWolfe and Ms. Barbara Davidson expired on January 31, 2007. Ms. deWolfe and Ms. Davidson have reapplied for another 3-year term. Mr. Eric Dames has opted not to reapply. The vacant positions have been advertised in the Mail Tribune. The applicants have met all requirements for Budget Committee membership and applications are complete. Ms. deWolfe and Ms. Davidson have served two 3-year terns on the Agency Budget Committee. Ms. Davidson has served as Budget Committee chair for the past three years.

    MOTION: It was moved by Bill Dames to reappoint Ms. Cathy deWolfe and Ms. Barbara Davidson to the Medford Urban Renewal Agency Budget Committee. Dick Entinger seconded the motion.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Bill Dames, Dick Entinger, Jim Kuntz, Skip Patterson, Joy Pelikan, and Greg Yechout.



    IX.
    Comments from City Council Representatives

    Jason Anderson stated that he and Mr. Jim Kuntz were appointed as council liaisons to the Medford Urban Renewal Agency Board of Directors.

    Mr. Anderson reported that Mr. Mile Miles addressed City Council regarding the issuance of parking tickets for overtime parking and concerns regarding the management of the parking enforcement district in the downtown area by the Medford Urban Renewal Agency. City Council Representative Bob Strosser suggested that Mr. Miles apply for membership on the City of Medford Downtown Parking District Committee and to become part of the solution.

    Jim Kuntz thanked Jason Anderson for appointing him as council liaison to the Medford Urban Renewal Agency. Mr. Kuntz stated that he has wanted to be on the Medford Urban Renewal Agency Board of Directors for a long time and was pleased to finally be appointed.

    X.
    Comments from Board

    Bill Dames reported that he hopes that the City of Medford Downtown Parking District Committee considers expanding their membership. Mr. Dames expressed concern over some of the issues presented at this evenings meeting.

    Dick Entinger inquired as to the protocol of including two additional memberships on the City of Medford Downtown Parking District Committee. Staff reported that the Committee would accept any recommendation from the Board as well as the Committee anticipates that the Board accepts recommendation from them. If the Board recommends adding additional memberships to the City of Medford Downtown Parking District Committee, to please inform Staff so the recommendation can be presented to the Committee tomorrow morning.

    Greg Yechout expressed his concern of committees that are so big generally the results of getting business items accomplished are poor and certainly do not want the make it an odd number in case of a gridlock. Staff stated that its concern is the representation balance on the City of Medford Downtown Parking District Committee. Currently the representation balance is four to one merchants and Rogue Community College.
    Skip Patterson stated that he appreciated the fact that citizens with parking concerns were in attendance. Mr. Patterson expressed his disappointment of when the audience was asked to serve on a task force, a two to three hour meeting, no one volunteered. When Mr. Entinger inquired of the audience to apply for membership on the City of Medford Downtown Parking Committee, there were only two people who showed interest. Mr. Patterson stated that is probably indicative of a lot of people that do not want to get into the process; they want someone to do it for them. The process is that if people want to get something done they need to become part of the solution not part of the problem. “Be included in the process, not excluded.”

    Staff reported that the Downtown Parking Information Booklet is available from the Medford Urban Renewal Agency at 45 South Holly Street. The Information Booklet includes information on the Voluntary Customer Validation Program that already exists in Downtown Medford, which was referred to several times this evening as a voucher program. It is an active program, as well as other programs that accommodate parking.

    XI.
    Adjournment

    The meeting was adjourned at 8:40 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.


    ______________________________________
    Submitted by:
    Terri L. Rozzana
    Administrative Support Technician


    _____________________________________
    Approved by:
    Gregory A. Yechout, Acting Chair
    2.13.2007 Agenda

    A. Executive Session
    1. Pursuant to ORS 192.660(2)(e), “The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.”
    B. Open Session
    1. Attendance
    1.1 Roll Call
    1.2 Introduction and Certificate Presentation of new Council Representative
    2. Approval of Minutes
    2.1 Board Minutes of January 9, 2007
    3. Communications from Audience (Non-Agenda Items)
    4. Communications from Staff
    4.1 Project Updates
    a. Bartlett Street Improvement
    b. Middleford Commons
    c. Engineer of Record RFP
    d. Façade Program
    e. 8th Street Bridge Lighting
    f. Grant Writer
    5. Written Communications
    5.1 Thank You: Naumes Family
    5.2 Mayor and City Council Contact Telephone Numbers
    5.3 Mike Miles 01/28/07 letter to Medford Urban Renewal Agency and MURA 01/30/07 response
    5.4 Letter: Mike Miles 02/05/07 to Bill Dames and Medford Urban Renewal Agency
    5.5 Comments and Recommendations: Mike Miles, undated to City Manager and City Council
    5.6 Comments: Mike Miles, undated to Dr. James Smith, Downtown Merchant
    6. Report from Chair
    7. Report from Committees
    7.1 Parking Committee (Next Meeting: February 14, 2007)
    7.2 Design Committee (Rescheduled to February 21, 2007)
    7.3 Marketing Committee (Rescheduled to February 28, 2007)
    7.4 Committees Membership
    8. Business
    8.1 Consideration of Resolution No. 07-02-02 authorizing the issuance and sale of Tax Exempt Second Lien Series 2007 Urban Renewal Bond bank placement with Bank of America
    8.2 Discussion: Supplemental Budget FY2006-2007
    8.3 Consideration of Resolution No. 07-02-03 affirming Bella Vita Fair Reuse Value
    8.4 Consideration of Resolution No. 07-02-04 approving Evergreen Way Master Condominiums Plat, Declaration, and By-laws
    8.5 Consideration to appoint two members and reappoint one member to the City of Medford Downtown Parking District Committee
    8.6 Consideration to reappoint two members to the Medford Urban Renewal Agency Budget Committee
    9. Comments from City Council Representatives
    9.1 Council Minutes, January 18, 2007 and February 1, 2007
    10. Comments from Board
    11. Adjournment
    NEXT REGULAR BOARD MEETING: TUESDAY, FEBRUARY 27, 2007
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