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11.27.2007 Medford Urban Renewal Agency Board of Directors - Minutes
A.
Executive Session
A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:30 p.m., on the above date, in City Hall Conference Room 338 of the City of Medford by Chair Eric Stark, with the following Members in attendance:
BOARD MEMBERS:
Present
Eric Stark
Gregory Yechout, Secretary
Jason Anderson
Bill Dames
Jim Kuntz, Council Representative
Skip Patterson
Joy Pelikan
Absent
Dick Entinger
STAFF:
Present
Jackie Rodgers, Executive Director
Errin Sills, Office Administrator
Dan Thorndike, Attorney
Don Burt, Project Manager
Pursuant to ORS 192.660(2) (e), ?The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.?
EXECUTIVE SESSION CLOSED AT 7:15 P.M
B.
Open Session
I.
Roll Call
1.1 A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Open Session at 7:15 p.m., in City Hall Council Chambers of
the City of Medford, on the above date, by Chair Eric Stark, with the following Members and Staff in attendance:
BOARD MEMBERS:
Present
Eric Stark, Chair
Gregory Yechout, Acting Chair
Jason Anderson
Bill Dames
Jim Kuntz, Council Representative
Skip Patterson
Joy Pelikan
Absent
Dick Entinger
STAFF:
Present
Jackie Rodgers, Executive Director
Errin Sills, Office Administrator
1.2 Election of Officer, Vice-Chair
Due to the passing of the Board Vice-Chair, Peter Naumes, Mr. Stark opened the floor for nominations for Board Vice-Chair for the remainder 2007.
MOTION: Skip Patterson moved to nominate Gregory Yechout for Vice-Chair for 2007; Jason Anderson seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jim Kuntz, Eric Stark, Joy Pelikan, Jason Anderson, Skip Patterson, Bill Dames and Gregory Yechout.
As Mr. Yechout would be vacating the Secretary position to fill the Vice-Chair position, Mr. Stark opened the floor for nominations for Secretary for the remainder of 2007.
MOTION: Joy Pelikan moved to nominate Skip Patterson for Board Secretary for 2007; Jason Anderson seconded the motion.
VOTE: The following Board members passed the motion with a unanimous vote: Jason Anderson, Bill Dames, Jim Kuntz, Skip Patterson, Joy Pelikan, Eric Stark and Gregory Yechout.
II.
Minutes
2.1 Minutes for the November 13, 2007 Medford Urban Renewal Agency Board Meeting were submitted.
Chair Eric Stark inquired whether there were any corrections to the Medford Urban Renewal Agency Board Meeting Minutes of November 13, 2007. Hearing no corrections or additions, Mr. Stark stated that the Minutes stand approved as submitted.
III.
Communications from the Audience
There were none.
IV.
Communications from Staff
There were none.
V.
Written Communication
5.1 ?Yes? Winter 2007 Magazine Article ? ?How Commerce Consumed the Commons?
Staff reported that this magazine article discusses how different ?commons? projects have affected cities across the United States. This article is for information only.
5.2 Email ? Condolences from Terry Cook, Cook Development Corporation
Staff reported that the Agency was in receipt of an email from Terry Cook asking Staff to forward his condolences to the Board on the passing of Vice-Chair Peter Naumes.
VI.
Reports from Chair:
There were none.
VII.
Reports from Committee:
7.1 Parking Committee:
Staff reported that the next Parking Committee meeting will be held on December 12, 2007 at 8 a.m. The meeting is located in the Agency conference room at 45 South Holly Street, Medford. Draft minutes of the last meeting were included in the Board Agenda packet.
7.2 Marketing Committee
Staff reported that there will be no Marketing Committee meeting in December due to Holiday scheduling. Draft minutes of the last meeting were included in the Board Agenda packet.
VIII.
Business
8.1 Consideration of Resolution No. 07-11-21 authorizing the execution of a Land Sale Agreement for the acquisition of the Greyhound property.
Staff reported that in June 2007 the Board authorized the Executive Director to submit to Greyhound an offer to purchase the properties identified as 37 1W 30BB TL 5000 (station) and TL 2300 (garage). The general terms of the Agreement are:
1. Purchase Price, Station $500,000
2. Purchase Price, Garage $227,500
3. Close Date December 31, 2007
4. Relocating Expenses $50,000
5. Construct Replacement Facilities Part of Purchase
Price
6. Station Relocation September 30, 2008
Greyhound has accepted and returned signed originals of the Agency purchase offers, including agreement on the terms, location, and timing of the Station relocation to the RVTD property on Front Street. The next step is to sign the sale and purchase contracts for each property.
Both properties are designated in the City Center Revitalization Plan for acquisition. In accordance with the Middleford Commons Disposition and Development Agreement, acquisition of the Properties is to be completed by December 31, 2007.
The acquisition of the Greyhound Property is necessary for the development of The Commons. The Greyhound Property will be used in accordance with the City Center Revitalization Plan and as described in the DDA.
RVTD and the Agency are preparing an Inter Governmental Agreement to allow the Agency to construct on the site and will include RVTD?s agreement to lease to Greyhound.
MOTION: It was moved by Skip Patterson to approve Resolution No. 07-11-21 approving and authorizing the execution of a Land Sales Agreement for acquisition of certain real property. Gregory Yechout seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Skip Patterson, Gregory Yechout, Joy Pelikan, Jim Kuntz, Eric Stark, and Bill Dames.
8.2 Consideration to appoint one member to the Medford Urban Renewal Agency Marketing Committee
Staff reported that there is currently one vacancy on the Medford Urban Renewal Agency Marketing Committee. The position was advertised in the Mail Tribune and an application was received from Phyllis Nelson. The application is complete.
After interviewing Ms. Nelson at the November 14, 2007 Marketing Committee Meeting, the Marketing Committee submits its recommendation to the Board of Directors to appoint Phyllis Nelson to serve on the Marketing Committee for a term of 3 years.
Mr. Dames reported to the Board that he attended the last Marketing Committee meeting, during which the committee interviewed Ms. Nelson. He reported that the Marketing Committee?s recommendation to the Board is a unanimous recommendation. He stated that in his opinion, Ms. Nelson will be a pleasure to have on the Committee.
Mr. Stark reported that he personally knows Ms. Nelson and added that her appointment to the Marketing Committee would be a great benefit to the Agency.
MOTION: It was moved by Bill Dames to appoint Ms. Phyllis Nelson as a member to the Medford Urban Renewal Agency Marketing Committee. Joy Pelikan seconded the motion.
VOTE: The following Board members passed the motion with a unanimous affirmative vote: Skip Patterson, Eric Stark, Joy Pelikan, Jason Anderson, Gregory Yechout, Jim Kuntz and Bill Dames.
IX.
Comments from City Council Representatives
Jim Kuntz reported that the City Council will be conducting interviews to appoint Peter Naumes? successor in January.
X.
Comments from Board
There were none.
XI.
Adjournment
The meeting was adjourned at 7:30 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.
______________________________________
Submitted by:
Errin L. Sills
Office Administrator
_____________________________________
Approved by:
Eric Stark, Board Chair
11.27.2007 Agenda
+A. Executive Session
1. Pursuant to ORS 192.660(2)(e), ?The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.?
B. Open Session
1. Attendance
1.1 Roll Call
1.2 Election of Officer, Vice-Chair
2. Approval of Minutes
2.1 Board Minutes of November 13, 2007
3. Communications from Audience (Non-Agenda Items)
4. Communications from Staff
4.1 Project Updates
5. Written Communications
5.1 Article: Winter 2007, Go Local, ?How Commerce Consumed the Commons?
5.2 Email: Condolences from Terry Cook, Cook Development Corporation
6. Report from Chair
7. Report from Committees
7.1 Parking Committee (Draft Minutes, November 14, 2007)
7.2 Marketing Committee (Draft Minutes, November 14, 2007)
8. Business
8.1 Consideration of Resolution No. 07-11-21 authorizing the execution of a Land Sale Agreement for the acquisition of the Greyhound property
8.2 Consideration to appoint one member to the Medford Urban Renewal Agency Marketing Committee
9. Comments from City Council Representatives
9.1 City Council Draft Minutes, November 15, 2007
10. Comments from Board
11. Adjournment
NEXT REGULAR BOARD MEETING: TUESDAY, DECEMBER 11, 2007
NO MEETING ON DECEMBER 25, 2007 DUE TO THE HOLIDAY