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10.23.2007 Medford Urban Renewal Agency Board of Directors - Minutes
A.
Executive Session
A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:30 p.m., on the above date, in City Hall Conference Room 338 of the City of Medford by Chair Eric Stark, with the following Members in attendance:
BOARD MEMBERS:
Present
Eric Stark, Chair
Peter Naumes, Vice-Chair
Jason Anderson, Council Representative
Dick Entinger
Jim Kuntz, Council Representative
Skip Patterson
Joy Pelikan
Gregory Yechout, Secretary
Absent
Jason Anderson, Council Representative
Bill Dames
STAFF:
Present
Jackie Rodgers, Executive Director
Errin Sills, Office Administrator
Don Burt, Project Manager
Pursuant to ORS 192.660(2) (e), “The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.”
EXECUTIVE SESSION CLOSED AT 6:55 P.M
B.
Open Session
I.
Roll Call
1.1 A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Open Session at 7:00 p.m., in City Hall Council Chambers of
The City of Medford, on the above date, by Chair Eric Stark, with the following Members and Staff in attendance:
BOARD MEMBERS:
Present
Eric Stark, Chair
Peter Naumes, Vice-Chair
Dick Entinger
Jim Kuntz, Council Representative
Skip Patterson
Joy Pelikan
Gregory Yechout, Secretary
Absent
Bill Dames
Jason Anderson, Council Representative
STAFF:
Present
Jackie Rodgers, Executive Director
Errin Sills, Office Administrator
Don Burt, Project Manager
II.
Minutes
2.1 Minutes for the September 25, 2007 Medford Urban Renewal Agency Board Meeting were submitted.
Chair Eric Stark inquired whether there were any corrections to the Medford Urban Renewal Agency Board Meeting Minutes of September 25, 2007. Hearing no corrections or additions, Mr. Stark stated that the Minutes stand approved as submitted.
III.
Communications from the Audience
There were none.
IV.
Communications from Staff
4.1 Project Updates:
A. The Commons
Staff reported that the City, Agency and Lithia have been meeting every two weeks to share updates on all aspects of the project.
B. Dupray Property
Staff reported that the Agency received the executed original Access Agreement, by which the Agency grants Lithia Motors access to the Dupray Property for “destructive asbestos and lead paint testing.” The Demolition Permit is ready and approved.
C. Greyhound Garage & Station
Staff reported that the Agency is working diligently with Greyhound and Rogue Valley Transportation District (RVTD) in an effort to relocate the Bus Station to the RVTD site on Front Street. At this time, RVTD is awaiting an approval letter from the Federal Transportation Administration (FTA) for authority to grant the right to relocate Greyhound onto the Front Street site. In the unanticipated case that FTA does not approve the site, the Agency is moving forward on Plan B to relocate to the 6th Street site.
D. EPA Grant Project
A press release on October 18th announced the Agency’s progress in determining the need for any environmental clean-up in The Commons Project area.
E. Evergreen Mixed Use Project
Staff reported that the Agency is continuing its real property transaction negotiations with Cook Development Corporation regarding the Bella Vita project.
F. Medford Market Food Co-op
Staff reported that the Agency was informed by the landowner that on Friday, October 26, 2007 the Medford Market Food Co-op will be pulling out of the Hubbard’s Hardware Building. There are no other details at this time.
V.
Written Communications
Staff reported that there were two media “Web Articles” included in the Board packet that discussed the “City Parking Fines Increase” and “Bella Vita Refunds.”
Staff reported that the Agency received a written communications from Jason Anderson requesting a response to an email from Councilman Statler regarding the Evergreen Mixed-Use Project Area. Staff responded to Mr. Statlers’s requests and misunderstandings; and explained past and current remedies to his issues.
Staff reported that there were two additional emails, one from Molly E. Wolf regarding the Rebuilding of Roosevelt School and one from Mr. Scott Henselman regarding a new lessee at 214 East Main Street. Both of these emails were for informational purposes only.
VI.
Communications from the Chair
There were none.
VII.
Reports from Committees:
7.1 Parking Committee
Staff reported that nineteen (19) signs have been installed in the Evergreen Parking Structure. The signs are highly visible and red. The wording on the signs is: “Vehicle Parking Only. Any other use constitutes trespassing. No skateboarding, bicycling, skating, camping, menacing, littering or mischief. Violators will be cited per City of Medford Municipal Code.”
The Parking Committee is diligently addressing ongoing parking issues as they arise. Some of the current assignments that they are addressing are: Additional leased parking spaces, New 30-Minute parking space, New Parking information pamphlets, Motorcycle Parking in the Middleford Parking Structure, and Redesigning the Validation Program window sticker. The Parking Committee meets on the 2nd Wednesday of each month at 8:00 a.m. at the Medford Urban Renewal Agency office. Meetings are open to the public.
7.2 Marketing Committee
Staff reported that at recent Marketing Committee meetings, discussions included: Replacement of the old “Downtown” street banner that hangs across Central Avenue.
Staff reported an opening on the Marketing Committee with the resignation of Hannelore Ripple, owner of the Cotton Club. The Committee has received one application for her replacement.
It was reported that there will be a new business occupying 214 East Main Street. The financial firm of Edward Jones has leased the space.
7.3 Budget Committee
Staff reported that Budget Committee member Mike Miles has tendered his resignation to the Agency Budget Committee, citing a work schedule conflict. Staff has submitted membership vacancy for advertising with the City’s committee vacancies.
VIII.
Business
8.1 Presentation: Bartlett Street Improvement Design Drawings and Cost Breakdown
Project Manager Don Burt reported to the Board that the design for the streetscape improvements for Bartlett Streetscape Project, between Main Street and 9th Street, and the SOU/RCC Streetscape Project is complete. For purposes of construction, the two projects have been combined. The design of the project has been previously approved by the Design Committee and the Board and all engineering is complete, and has been submitted to the City for their review.
The approved budget for the project is $1,500,000. The preliminary cost estimates based on completed plans is within the budget.
The project is scheduled for completion by September 2008. The project is scheduled to bid early 2008 with construction starting in the spring of 2008.
IX.
Comments from City Council Representatives
There were none.
X.
Comments from Board
There were none.
XI.
Adjournment
The meeting was adjourned at 7:25 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.
______________________________________
Submitted by:
Errin L. Sills
Office Administrator
_____________________________________
Approved by:
Gregory Yechout, Acting Chair10.23.2007 Agenda
A. Executive Session
1. Pursuant to ORS 192.660(2)(e), “The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.”
B. Open Session
1. Attendance
1.1 Roll Call
2. Approval of Minutes
2.1 Board Minutes of September 25, 2007
3. Communications from Audience (Non-Agenda Items)
4. Communications from Staff
4.1 Project Updates
5. Written Communications
5.1 Web Article: October 2, 2007, KOBI NBC5; “City Parking Fines Increase”
5.2 Web Article: October 2, 2007, KOBI NBC5; “Bella Vita Refunds”
5.3 Email: October 10, 2007; Councilman Statler’s Request and Response, Mixed-Use Project Area
5.4 Letter, Molly E. Wolf: Petition, September 12, 2007; Rebuilding Roosevelt Elementary School
5.5 Email: October 15, 2007; Scott Henselman, 214 E. Main Street Lease
6. Report from Chair
7. Report from Committees
7.1 Parking Committee (Agenda and Draft Minutes, October 10, 2007)
7.2 Marketing Committee (Minutes, September 19, 2007, Agenda, October 17, 2007)
7.3 Budget Committee
a. Committee Member Resignation Letter
8. Business
8.1 Presentation: Bartlett Street Improvement Design Drawings and Cost Breakdown
9. Comments from City Council Representatives
9.1 City Council Minutes, October 4, 2007 and Draft Minutes, October 18, 2007
10. Comments from Board
11. Adjournment
NEXT REGULAR BOARD MEETING: TUESDAY, NOVEMBER 13, 2007