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Downtown Medford

Board of Directors Board Minutes

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  • Agenda
    1.10.2006 Medford Urban Renewal Agency Board of Directors - Minutes

    A.
    Executive Session

    A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Executive Session at 6:35 p.m., on the above date, in City Hall Conference Room 338 of the City of Medford by Chair Dick Entinger, with the following members in attendance:

    BOARD MEMBERS:
    Present Absent
    Jason Anderson Peter Naumes
    Rachel Chartier
    Bill Dames
    Dick Entinger
    Skip Knight
    Skip Patterson
    Joy Pelikan
    Eric Stark

    STAFF:
    Present
    Eric Iversen
    Jackie Rodgers
    Terri Rozzana

    GUEST:
    Dan Thorndike, Agency Attorney

    EXECUTIVE SESSION CLOSED AT 7:10 P.M.

    I.
    Roll Call

    1.1 A meeting of the Medford Urban Renewal Agency Board of Directors was called to order in Open Session at 7:13 p.m., in Council Chambers of the City of Medford, on the above date, by Chair Dick Entinger with the following Members and Staff in attendance:


    BOARD MEMBERS:
    Present Absent
    Jason Anderson Peter Naumes
    Rachel Chartier
    Bill Dames
    Dick Entinger
    Skip Knight
    Skip Patterson
    Joy Pelikan
    Eric Stark

    STAFF:
    Present
    Eric Iversen
    Jackie Rodgers
    Terri Rozzana

    GUEST:
    Paul Nielson, Isler & Company L.L.C.

    1.2 Election of 2006 Officers

    A. Chair Dick Entinger opened the floor for nominations for Board Chair for 2006.

    NOMINATION: Dick Entinger nominated Eric Stark for Board Chair. Skip Patterson seconded the nomination. There were no other nominations.

    VOTE: The following Board members passed the motion with an affirmative vote: Jason Anderson, Rachel Chartier, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, Joy Pelikan and Eric Stark.

    B. Chair Dick Entinger opened the floor for nominations for Board Vice-Chair for 2006.

    Skip Knight nominated Jason Anderson for Board Vice-Chair. Skip Patterson seconded the nomination.

    Rachel Chartier nominated Bill Dames for Board Vice-Chair. Jason Anderson seconded the nomination.
    Declining the nomination, Jason Anderson stated he preferred Council members not be nominated, nor accept a position, on the Agency Executive Board Committee.

    Skip Knight noted that in the past, Council Members have served as Board Chair and Board Vice-Chair.

    Skip Patterson withdrew his second on the nomination for Jason Anderson as Board Vice-Chair.

    Dick Entinger asked for a verbal response for those in favor of Bill Dames to be appointed to the position of Board Vice-Chair.

    VOTE: The following Board members voted with an affirmative vote: Jason Anderson, Rachel Chartier, Dick Entinger, Skip Knight, Skip Patterson, Joy Pelikan and Eric Stark.

    C. Chair Dick Entinger opened the floor for nominations for Board Secretary for 2006.

    NOMINATION: Skip Patterson nominated Peter Naumes for Board Secretary. There were no other nominations.

    Dick Entinger asked for a verbal response for those in favor of Peter Naumes to be appointed to the position of Board Secretary.

    VOTE: The following Board members passed the motion in the affirmative: Jason Anderson, Rachel Chartier, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, Joy Pelikan and Eric Stark.

    II.
    Minutes

    2.1 Minutes for the December 13, 2005 Medford Urban Renewal Agency Board of Directors meeting were submitted.

    MOTION: It was moved by Eric Stark to approve the minutes of the December 13, 2005 Board meeting. Skip Knight seconded the motion.

    VOTE: The following Board members approved the motion with an affirmative vote: Rachel Chartier, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, Joy Pelikan and Eric Stark. Jason Anderson abstained.

    III.
    Communications from the Audience

    There were none.

    IV.
    Communications from Staff

    4.1 Evergreen Way, Phase 2 Construction

    Staff reported that construction is proceeding on schedule. There has been a slowdown due to the heavy rain. Once the rains ease, construction will move swiftly.

    4.2 Merchants Alley Design

    Staff stated Merchants Alley is located behind the Central Avenue and Main Street US Bank, passes behind Habaneros and to the parking lot on Central Avenue and 5th Street. The design process is currently 50% completed. Staff continues to meet the first Tuesday of the month at 9:00 a.m. in the Woolworth Building.

    4.3 Evergreen Parking Facility

    A Ribbon Cutting was held December 29, 2005 at 9:00 a.m. in honor of the opening of Evergreen Parking Facility. Opening speeches were presented by the Honorable Mayor Gary Wheeler, followed by the Medford Urban Renewal Agency Board Chair Dick Entinger, Board Vice-Chair Eric Stark, and Skanska Project Executive Gordon Childress. Also in attendance at the Ribbon cutting were City Council Representatives, City Municipal Court Judge, Medford Urban Renewal Agency Board members, and representatives of Diamond Parking, Maksimum Security, and Rogue Community College. Several downtown merchants and the community in general were in attendance. After a tour of the facility, guests were presented with a Matchbox car commemorating the ceremony, along with a One Day Parking Pass to use at their leisure.

    Passey Advertising and Terri Rozzana were recognized for their great ideas and hard work toward the event.

    Bill Dames stated he was concerned with the standing water from the amount of rain turning to ice. Staff reported that those issues are currently being addressed by the contractor.

    Joy Pelikan inquired of the parking fees in the Evergreen Parking Facility. Staff reported there are three options available: 1) A parking permit can be purchased for $32.00 a month or $96.00 a quarter; 2) A Pay ‘n Display machine offers an all-day parking pass for $2.00; and 3) Free, 3-hour parking is available.

    Dick Entinger stated that the Ribbon Cutting was very nice and thanked Staff for their hard work.

    4.4 Mixed-Use Project

    Staff reported that Cook Development is currently in the title policy scheduling stage of the Bella Vita project. Mr. Cook has informed the Agency that he anticipates construction to begin on schedule.

    Dick Entinger stated that Mr. Cook will present information concerning the Bella Vita Project to the Medford Rotary Club. Joy Pelikan stated that she would like to attend.

    Jason Anderson reported that he has heard positive feedback on the Bella Vita Project.

    V.
    Written Communications

    5.1 “Cities Offer Perks to Update Neighborhoods” Article, December 17, 2005, Associated Press

    Information only.

    VI.
    Report from Chair

    There was none.

    VII.
    Reports of Committees

    7.1 Parking Committee

    Staff reported that the Agency has received minimal parking complaints over the last twelve-month period. The few complaints that have been received have been addressed in a timely manner.

    Dick Entinger stated that since he is the Board liaison to the Parking Committee that he agrees that the Parking Committee has done a fine job in addressing downtown parking issues, and parking has improved dramatically despite population growth, new library headquarters, and college campus. The Parking Committee is to be commended.

    7.2 Marketing Committee

    Staff reported the next Marketing Committee meeting will be Wednesday, January 18, 2006 at 5:30 p.m. in the Medford Urban Renewal Agency Conference Room.

    7.3 Downtown Social

    Staff informed the Board that the January 4, 2006 “Downtown Social” was held at Redrock Italian Eatery. Approximately 15 people were in attendance, exchanging business cards and getting acquainted with one another. The “Downtown Social” continues to be a success. The next “Downtown Social” will be held on Wednesday, February 1, 2006 from 5:00 p.m. to 7:00 p.m. Location has not been verified.

    VIII.
    Business

    8.1 Presentation: Isler Corporation, L.L.C. – Agency FY04-05 Audit.

    Staff introduced Mr. Paul Nielson, Isler Corporation, L.L.C., Certified Public Accountant. Mr. Nielson presented to the Board a brief description of what is involved in an audit: 1) Management Responsibilities; 2) Auditor Responsibilities; 3) Required Communication; 4) Capital Assets and Related Debt; 5) Capital Projects Fund; and 6) Debt Service Fund. There were no reported discrepancies in the audit.

    8.2 Consideration to accept Medford Urban Renewal Agency Report on Audit of Financial Statements and Supplemental Information for the year ended June 30, 2005.

    MOTION: It was moved by Skip Knight to accept the Medford Urban Renewal Agency Report on Audit of Financial Statements and Supplemental Information for the year ended June 30, 2005, and direct Staff to distribute the Report to the City of Medford and other appropriate agencies. Skip Patterson seconded the motion.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Rachel Chartier, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, Joy Pelikan, and Eric Stark.

    8.3 Consideration to reappoint one member to the Medford Urban Renewal Agency Marketing Committee.

    Staff informed the Board that there are currently two term expiration positions on the Marketing Committee. The positions have been advertised in the Mail Tribune. One vacancy resulted due to the verbal resignation of Mr. John Norris. An application for reappointment has been received from Mr. Jerry Ehlers. The applicant meets the requirements to participate on the Committee. The Marketing Committee reviewed the application and recommends reappointment of Mr. Jerry Ehlers.

    MOTION: It was moved by Bill Dames to approve the reappointment of Mr. Jerry Ehlers to the Medford Urban Renewal Agency Marketing Committee. Skip Knight seconded the motion.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Rachel Chartier, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, Joy Pelikan, and Eric Stark.

    8.4 Consideration of Resolution No. 06-01-01 approving Employment Contract for Medford Urban Renewal Agency Acting Executive Director.

    Skip Knight stated that the Board recommends a six (6) month contract appointing Jackie L. Rodgers as Acting Executive Director of the Medford Urban Renewal Agency. After the six (6) months, the Board will re-evaluate the Agency’s needs.

    MOTION: It was moved by Skip Knight to adopt Resolution No. 06-01-01 approving the appointment of Jackie L. Rodgers as Acting Executive Director of the Medford Urban Renewal Agency for a period of six (6) months. Dick Entinger seconded the motion.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Rachel Chartier, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, Joy Pelikan, and Eric Stark.

    8.5 Discussion: ConnectOregon Grant Application

    Staff reported that ConnectOregon is a one-year State of Oregon grant program established in 2005. The focus of the program is “strategic investments that improve the efficiency of regional or statewide transportation system through connecting modes. Air, marine, rail, and public transit projects are eligible.” A total of $100 million dollars is to be distributed through this program with $15 million of that amount allocated for the five-county Southwest Oregon region. Of the $100 million, $25 million is to be allocated in any of the five regions.

    The Agency has been working with the Rogue Valley Transportation District (RVTD) and Greyhound on the possibility of co-locating their two facilities at the current RVTD Transit Center on Front Street. A component of the project would include relocating RVTD’s current offices from Crater Lake Avenue to Downtown Medford. The grant would fund the construction of a new multi-modal facility on the existing transit center site, as well as fund the relocation of the existing Greyhound facilities. The project will also take into consideration the potential of passenger rail using the facility and incorporating Evergreen Way into the facility.

    The grant proposal is due to be submitted to the Oregon Transportation Commission by February 17, 2006. Notification of successful applicants is scheduled for July 2006. The Agency’s role is limited to submitting the grant application. Should the grant application be successful, it is anticipated an Intergovernmental Agreement between RVTD and the Agency will have to be put in place with RVTD taking the lead role in design, development, and construction of the facility.

    Skip Patterson complimented Staff on a great presentation, noting the presentation had earlier been made to RVACT.

    Bill Dames inquired whether the Greyhound Depot would be at the RVTD Transit Center. Staff reported that the RVTD Transit Center would be a joint facility for both Greyhound and RVTD.

    Skip Knight inquired of the location for the maintenance facility for RVTD. Staff reported the maintenance facility for RVTD would remain where it is currently.
    8.6 Consideration of Resolution No. 06-01-03 approving additional compensation (bonus pay) for Agency personnel.

    Skip Patterson stated that the Search Committee recommends a one-time additional gross payment of one thousand dollars ($1,000) to the Agency’s Senior Planner, Eric Iversen.

    MOTION: It was moved by Dick Entinger to approve Resolution No. 06-01-03 approving additional compensation (bonus pay) for Agency personnel. Skip Knight seconded the motion.

    VOTE: The following Board members passed the motion with a unanimous affirmative vote: Jason Anderson, Rachel Chartier, Bill Dames, Dick Entinger, Skip Knight, Skip Patterson, Joy Pelikan, and Eric Stark.

    Ms. Chartier recommended the Search Committee consider additional compensation (bonus pay) for the Agency’s one full-time support staff person. Mr. Patterson said he would take the recommendation to the Committee.

    IX.
    Comments from City Council

    9.1 Council Actions Report, December 15, 2005

    Skip Knight stated that he was recently appointed President and Jason Anderson was appointed Vice-President of City Council.

    X.
    Comments from Board

    Bill Dames complimented Staff on their absorption of extra duties caused by the resignation of the previous Executive Director.

    Dick Entinger stated that Grilla Bites has opened downtown at 226 East Main Street. Mr. Entinger also reported that he would not be at the January 24, 2006 Board meeting but, thanked the Board and Staff members for their diligence in performing their duties.

    Bill Dames inquired on the progress of the RCC/SOU joint facility. Staff reported a meeting is scheduled for January 26, 2006 with RCC/SOU and others. An update from the Board Liaison Mr. Patterson, would be forthcoming.
    Staff informed the Board that Mr. Skip Patterson has arranged a meeting with the South Gateway Partners, (TRF, City Council, and Agency) for further discussions regarding the Disposition Development Agreement.

    Eric Stark presented Dick Entinger with a Certificate of Appreciation for his two years as Board Chair.

    XII.
    Adjournment

    The meeting was adjourned at 8:03 p.m. The proceedings of this Board meeting were recorded on tape and filed in the Medford Urban Renewal Agency office.


    ______________________________________
    Submitted by:
    Terri L. Rozzana
    Administrative Support Technician


    _____________________________________
    Approved by:
    Eric Stark, Board Chair
    1.10.2006 Agenda

    A. Executive Session
    1. Pursuant to ORS 192.660(2)(e), “The governing body of a public body may hold an executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions.”
    2. Pursuant to ORS 192.660(2)(i), “The governing body of a public body may hold an executive session to review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing.”
    3. Pursuant to ORS 192.660(2)(a), “The governing body of a public body may hold an executive session to consider the employment of a public officer, employee, staff member or individual agent.”
    B. Open Session
    1. Attendance
    1.1 Roll Call
    1.2 Election of 2006 Officers
    2. Approval of Minutes
    2.1 Board Minutes of December 13, 2005
    3. Communications from Audience (Non-Agenda Items)
    4. Communications from Staff
    4.1 Evergreen Way, Phase 2 Construction
    4.2 Merchants Alley, Design
    4.3 Evergreen Parking Facility
    4.4 Mixed-Use Project
    5. Written Communications
    5.1 “Cities Offer Perks to Update Neighborhoods” Article, December 17, 2005, Associated Press
    6. Report from Chair
    7. Report from Committees
    7.1 Parking Committee, (Agenda’s, December 14, 2005 and January 11, 2006)
    7.2 Marketing Committee, January 18, 2006, 5:30 p.m., MURA Conference Room
    8. Business
    8.1 Presentation: Isler Corporation, L.L.C. – Agency FY04-05 Financial Audit
    8.2 Consideration to accept Medford Urban Renewal Agency Report on Audit of Financial Statements and Supplemental Information for the year ended June 30, 2005.
    8.3 Consideration to reappoint one member to the Medford Urban Renewal Agency Marketing Committee.
    8.4 Consideration of Resolution No. 06-01-01 approving employment contract for the Medford Urban Renewal Agency Acting Executive Director
    8.5 Discussion: ConnectOregon Grant Application
    8.6 Consideration of Resolution No. 06-01-03 approving additional compensation for Agency personnel
    9. Comments from City Council Representatives
    9.1 Council Actions, December 15, 2005
    10. Comments from Board
    11. Adjournment



    NEXT REGULAR BOARD MEETING: TUESDAY, JANUARY 24, 2005
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